In Attendance:
Bill Marshall
Peggy Sorrells
Cathy Shepherd
Mary Davis
Don Huntley
Z Gilman
Deborah Huntley
Roseli Dias
Bob White
Deb Herberger
Brooks Bolman
Bill Bridges
Chris Nichols
Not in Attendance: Katie Givens Kime, Van Waddy
Call To Order: President Bill Marshall
Bill called the meeting to order at 2:15 pm.
Bill Marshall introduces Chris Nichols to the Board as an interested person to fill the Treasurer Chair.
Chris Nichols introduces himself to the Board.
Chris is excused to the Lobby
Z filled in the board of her vetting of Chris with three references.
Discussion around our new hire Alice and how her role fits in with the Treasurer duties.
Alice will process the online orders, pre-registration, cd’s, membership, and for now Bill Marshall will handle the cash. Bill will continue to create the membership roster for lecture night but could be off boarded to Chris.
Discussion and agreement Peggy moved to induct Chris as Treasurer. Deb seconded. Motion passed.
We are pleased to have the gift of our new treasurer Chris Nichols.
MINUTES
Z sent out the May minutes prior to the meeting. Minor changes for typos and spelling of names. Bob moved the minutes be accepted. Cathy seconded. Motion passed.
Bill Marshal stated the Agenda.
OLD BUSINESS
Insurance
Bill Marshall: D & O (directors and officers) insurance application was sent to agent. Never heard back will restart that process. Need to find another insurance company. Alice might know someone. Found out E & O will be a part of D & O.
Ipads
Brooks reported on electronic payment process – used Ipads are approx $200 – $250. Used is less expensive, but New we get a warranty and fresh battery. Intuit plug is free. The Verizon hotspot is $45 a month – does not require a contract. Need 4 Ipads, 2 at front desk , one for Books, one for CD rentals. Brooks will check out AT&T as well. Cash transactions mainly occur for books and CD’s, front desk mainly credit card transactions.
Partnership
Deb reported Amanda Brown Olmstead had good intentions but over envisioned marketing ideas that Kenny Leon’s True Colors Theater board was willing to do at this time. We didn’t spend any money and gave them some of our information.
NEW BUSINESS
ATTENDANCE is up from 2014. Refer to Handout.
TREASURER
Bill M. reported. Refer to Handout. 1st page is income for the year. August is not processed yet. Total expenses this year $21000., earned $26000. Net income of $5000. Trinity rent has not been paid yet. Owe $4500 not including credit of $250. We can pay monthly, quarterly or annually. Trinity had been giving us a deal and kept rent the same as last year but gave us notice rent is going up substantially. We can pull money from the investments account if need be., for example for big speaker fees like Kalsched. Refer to page 4 for investment account balance. Newsletters are approx $750
LIBRARY
Cathy and Peggy have been working diligently going through each book to see if on master list. Handwriting too much and too slow – need computer to finish. Bill M will ask Peter about getting a computer to stay in the library and discussed online catalog. Roselie will help with the computer. We have a list on two different programs. Need to consolidate. Need for a committed Library Chair. Peggy volunteered. Motion to have Peggy as Library Chair passed.
BOOK REPORT
Team Bob and Deb: Guy Corneau’s books are in French and translated versions are difficult to get from the Canadian distributor where we can get no discount. We would lose money on every book sold. Result we will not have Guy’s books for his lecture. Ordering from Amazon – we have to pay taxes which eats into any profit. Penquin gives us a 50% discount and is a fast process. Some speakers bring their own books, and we sell their books and give them the money without taking anything for JSA. We don’t return books once purchased. Even if we don’t make a profit and come out even, selling books is a service to the JSA community.
MEDIA RENTAL
Bill Bridges will coordinate with Bill Marshall to see how to access money to order new CD’s. Bill B has gone through existing inventory and will go through old checkouts that are out there in the Wild and hasn’t come back yet. He will create a spreadsheet.
HOSPITALITY
Roselie changed the approach so as to keep the hospitality interesting. Roselie is willing to be Hospitality coordinator with different folks doing hospitality so as to keep it fresh and have a variety of stuff to serve. Volunteers would not have to pay for the lecture or workshop. Nyambura Kihato is a possibility to volunteer. Announcement will be made at lectures.
PROGRAMS
Deborah: Need someone to introduce Guy Corneau and Sharon Martin. We will have a board dinner Saturday night after workshop and will order Thai and have wine. Will send postcards to Northside and Piedmont for Guy’s lecture. And will get addresses for cancer centers to send as well. Mary will work on getting the word out.
Next year – Trinity fees will change substantially. They redid the sanctuary for weddings. 2016 – Fellowship Hall $220 per day. $440 for a weekend lecture workshop. Williams Hall $1100 – it was $500. Other option is to limit the amount of people for Fellowship Hall so as to meet the fire code. Turning away people does not sound like a good idea. We need to agree on Williams Hall for Hollis or not- quickly. Hollis is limiting his speaking engagements but continues to grace us. Florida may come up to see him. Deborah will investigate the possibility of renting 2 sections of Williams Hall. Will that give us a break? Books would have to be in the hallway. We are agreeing to both Friday and Saturday Williams Hall for Hollis. Additionally Trinity has let us know: June, July and August 2016 no rental on Saturday, must rent on Friday only. We should possibly look at another location. Friday start time might be tweaked to 8pm and go til 10:30pm. Deborah will ask Trinity if that is possible.
Katie’s suggested person is coming next year: Kelly Bulkley
NEWSLETTER
Refer to Handout
Oct 18th is the deadline. Needing one more article. Roselie will ask her contact in Brazil.
PUBLICITY
Mary working on marketing plan. She would like to recruit someone she has in mind who also does PR.
AV VOLUNTEER Needed
Bill M will make an announcement for anyone interested and has the capability. This should be a board position.
NAMETAGS
Jill suggestion: let people take home their Name tags and be responsible for bringing them back. We will create new ones for new members and have the availability of handwritten ones.
ART CORNER
Agreed to Roselie’s idea of holding the space with an Art Corner. Announcement to be made in the newsletter and at lectures for 1 or 2 artists to exhibit each lecture. No selling of art just display.
Next Board Meeting
25th October 2pm
Bill adjourned the meeting at 4:22pm
______________________
**** ADDENDUM ****
2015 PROGRAMS
January 24
John Gentile, PhD
The Hero / 100 Faces: A Storytelling Program with Music by Henry Scott
Saturday lecture 7:30-10:00pm
$350
February 27-28
James Hollis, Ph.D
Friday 7:30-10:00pm & Saturday 9:00-1:00pm : Dispelling the Ghosts Who Run Our Lives
$2000 + $ travel + food + lodging
March 21
Lucie Magnus
Saturday lecture 7:30-10:00pm – The Alchemy of Eros: Lust and Longing, Love and Loss
$350 + $100 Travel
April 25
Marilyn Marshal
Saturday lecture 7:30-10:00pm – Maleficent Awakens
$350 + $ Travel
May 16-17
Monica Wikman, Ph.D
Friday 7:30-10:00pm & Saturday 10:00-5:00pm : Refining the Inner Bullshit Detector: Humor, Hermes and the Human Shadow
Saturday 10:00-5:00pm – Refining the Inner Bullshit Detector and the Guiding Spirit of Love
$1500 + $ travel + food + 1 night lodging
June 20
Susan Olson
Saturday lecture 7:30-10:00pm – In Praise of Solitude
$350
July 18
Mark Winborn, Ph.D
Saturday lecture 7:30-10:00pm – Deep Blues: Human Soundscapes for the Archetypal Journey
$350 + $travel + food + 1 night lodging
August 15
Chris Aanstoos, Ph.D.
Saturday lecture 7:30-10:00pm – The Ecological Unconscious
$350
September 18-19
Guy Corneau
Friday 7:30-10:00pm & Saturday 10:00-5:00pm : Holistic Approach to Cancer: To Live Again!
$1500 + $ travel + food + 2 nights lodging
October 17
Jutta von Buchholtz, Ph.D
Saturday lecture 7:30-10:00pm Foreigners: Who Enters? Friend or Foe?
$350
November 13-14
Jerry Ruhl, Ph.D
Friday 7:30-10:00pm & Saturday 10:00-5:00pm – What’s Love Got to Do with It
Saturday 10:00 – 5:00pm – Conscious Relationships
$1500 + $ travel + food + 2 nights lodging
December 5
Sharon Martin
Saturday lecture 7:30-10:00pm – Healing the Wounded Feminine
$350 + $travel + food + one night lodging
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