In Attendance:
Peggy Sorrells
Cathy Shepherd
Don Huntley
Z Gilman
Deborah Huntley
Katie Givens Kime
Van Waddy
Karen Hebert
Not in Attendance: Bill Marshall, Deb Herberger, Bob White, Bill Bridges, Jeanne Shul
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Call To Order: Vice President and Interim President Katie Givens Kime
Katie called the meeting to order at 2:17 pm.
Card signing for our beloved Bill Marshall
Welcome Karen Hebert
Introductions & “What We Each Do”
Minutes
Z sent out the March minutes prior to the meeting. Deborah made a motion for approval. Minutes accepted. Motion passed.
Committee Reports:
Treasurer’s report
Don has straightened out lots of mistakes from the profit and loss statement. Investment income from last year had not been included. End of year numbers are correct. Bottom line – 2015 ended in the red ($3,735.27). The reasons include – Trinity fees went way up., paid for treasurer help, paid back taxes and penalty, bought IPADs and a hotspot, postcard costs went up considerably from $700 to $1000. Van made motion to accept the report, Z seconded. All approved.
This year: 2016 Budget column is for the entire year not year to date. Event income will be down, as we did not make as much money on Hollis. Williams Hall cost of $2200 cut into income. Income down across the board. Book income lower than expected. Media sales not robust. Hollis – next year we will do one day in Williams Hall and the next in our regular room for a savings of $900. This year we’ve spent $2000 on accounting help already. Don has pulled the plug on that.
Profit and Loss by event
February and April – made money. Kelly Bulkeley and Hollis – however we had advertising costs, creative loafing, postcards and mailing cut in significantly into profits
Attendance for Michael Meade -250 people – brought us 26 new members.
Even though Carol Caronis was well attended, we did not make money – that doesn’t take into consideration the many number of people who joined that night and got in free.
We have approximately $7000 in our checking account. We have 2 different checking accounts.
We need to close out one – will need Bill’s help. Online orders and Go payments go to old account. Don then transfers them to the new account – Don is not authorized to change the account it is going into. We are spending $85.00 an hour for accounting help. Don can reconcile the checkbook in 5 minutes and they would charge us a $100. The idea is to break the tasks apart. There are Quickbook people online – will have to determine what is safe to farm out. Something like membership forms data. Fiverr is a popular option for small business. Trusted online help that will do things like digital taxes. Ways to automate – online orders perhaps with software instead of manual. Don is working on it. Goal is to get a dump of online orders put in file and upload to Quickbooks and process credit cards.
Hospitality is costing us $1500 a year. In October meeting we need to look at costs and maybe- up our fees. Food and books are important but need to look at cost.
We need to talk more about room repositioning to maximize book and media sales.
Don said this is not a normal year. Hollis has carried the year in prior years. We would have had $3-4000 extra and then we would expect a down year in a non-Hollis year
Creative Loafing ad went in 2 additions and online presence.
Book sales are off. We usually have pretty good book sales at big events. New members are usually interested. Exploring alternative sales options – maybe we give them an IOU like Michael Meade did. We could mention to the audience at lectures – why JSA instead of Amazon “Book and Media Sales support this organization.” We could also highlight a book and a tape.
Newsletter suggestion – Have a book review and recommendation.
Karen mentioned Pacifica does a Recommended Reading List, we could do something like that.
Postcards – they are important but are costly.
We were projecting a loss of $4888.
Deborah made a motion to accept Don’s 2016 Treasurer’s Report . Seconded and passed.
SECRETARY’s REPORT
Z made a motion to remove the JSA Directory from availability to the JSA member population. Katie seconded. Motion passed. Don has removed it.
Karen would like a directory of the board members.
PROGRAMS
2016 list see addendum:
Viginia Apperson will do lecture on “The Inner Circle” subject matter: as we strive and bustle we leave ourselves behind. Invitation into your own inner circle where the only condition is un-conditional love.
Mary Wells Barron will do three lectures, three different topics on art and the psyche. One Friday night, one Saturday morning, one Saturday afternoon which only goes to 3:30.
Van will figure out how to do the CEU’s for this event. Important we offer CEU’s. We need to publicize the CEU’s to the community.
Transportation logistics: Arrival Friday September 16, 2:10 and take to hotel. Cathy may be able to pick her up. Uber is $20 if we must. Peggy can take her to airport.
WHO is introducing?
.
Pittman McGehee will need TRANSPORTATION. We will have a dinner with him in October.
Does he want to stay at Cathy’s house?
Sharon Martin – Karen Hebert will introduce
Mary Wells Barron – Jutta may introduce, Virginia is big into art perhaps she is interested.
Virginia Apperson – Katie will introduce
Pitman McGehee – Van will introduce.
Need introductions for Pete Williams, and Mary Wells Barron.
3:38 Break
3:50 Reconvene
FRONT DESK
Karen’s experience at front desk – it’s busy – it is a 2 or 3 person job.
Position involves integrating equipment, interfacing with treasurer, migrating all transactions, Don and Karen will be in conversation about what needs to happen at the end of the evening.
Don brought the new chip reader- Square – don’t know how reliable – this one can be charged
Karen mentioned chip cards can break them. There is a slider and a chip option.
President’s check list for volunteer coverage for eash JSA Event:
Z will get there early, float, be Deborah’s back up liason for interaction with staff before lectures, and put up signs (our sign found in a closet by Trevarious),
Equipment: who will be in possession of the IPADs and hot spot (makes sense for them to live with Karen)– currently in Cathy’s possession – she will get them to the next lecture.
Front desk need for SEPT and OCT as Karen will be gone., she will talk with someone to cover.
Media desk – reposition? Is there an outlet on the other wall? Either wall will do for the August meeting. Still talking swapping food and media.
HOSPITALITY
Mashid Irvani and Val Cleveland are happy to fill in now and then. Can we get a few more volunteers – one or two more people. Incentive – get your entry paid – Hospitality does not have to be a board position. Mashid agreed to do August.
NEWSLETTER AND WEB
Thank you Karen for article. Deadline was this weekend. Not doing a volunteer spotlight. Does there have to be a Presidents letter on the front? Yes. Katie will come up with something.
Next deadline is in 3 months
PUBLICITY
Need to publicize Mary Wells Barron to the art community in Roswell – Deborah.
Postcards: Katie will drop off 100 at Emory and Decatur coffee shops
Don doing postcards, newsletter and emails
Tasks: What list serves were being done before? Katie going to put on Council of Churches. How about Mythic Journeys list serve? MATN – do they send out about our JSA events? Our email goes to them, but we have to pay them. Karen will check her work computer and see if Jung Society info is being sent out. Who would know if we are paying them?. Don will look on Quickbooks and see if there is a specific entry for them.
Cathy will look into seeing about hiring someone to get us on NPR
Social media – our dollars continue to go less and less far. Perhaps give content to people that like us on facebook. Someone like Sharon can give us a boost. Do you like our facebook page? Just go there and like it. Could be a perk to being a member if you are on facebook and join the page you would get updates. A group can get more publicity
LIBRARY
We need a computer and a way to do a word reference search, and track check outs. Is Wifi available? Would be good if you could put in a word like alchemy and bring up everything in our library that pertains.
Ann Williford donated part of Bill Willifords library – 11 boxes of books – Peggy – long and tedious process to check against our books
There are 6 boxes we won’t use – can try to sell them – we have space limitation. Could donate the German books to Uta.
Does the Memphis Jung Society have a need for any books? Can give to Bob and Deb and see if they could sell them.
Link does not want to add 2 more bookshelves as they use the space as a meeting room.
NO MORE BOOKS. We are at capacity.
It will take a great deal of Time and energy to get computer and advertise.
Bill Bridges has made a catalog on “LIBRARY THING” for Media not Library.
We need to make a commitment leave it as is, and not pay attention to it, or get a computer and make something of it.
Motion made to sideline and put library on hiatus. Passed.
MEMBERSHIP – increased membership numbers
Don –NAMETAGS – Bill Marshall bought two nametag suitcases – do we have room in the closet? Karen offered to organize nametags – Karen can print them, and Don has the cases at home.
BOOKS – no report on, but they will get a box of them.
NOMINATING COMMITTEE. Need to have 3 people. No one automatically on it even though there is usually one carry over. All four officer positions need to be turned over. Max is 2 consecutive terms. Don could be treasurer again, if we got in a tight spot. That is the only one that could be renewed as he is interim. Katie will put out an email to the whole board . Van and Cathy? will do it. We need a third person.
MISCELANEOUS BUSINESS
Cathy asked if JSA has made a donation to The Link this year? Don will check and also see historically what has been done and will bring info to the October meeting. Don will send Katie an email to put on agenda to discuss how much to donate.
Must discuss in October whether to up fees as the October newsletter needs to publish any change of fees.
Katie will periodically send out reminders for the next board meeting and will send out email about who wants to be on nominating committee.
NEXT BOARD MEETING SCHEDULED: Sunday October 23rd 2 – 4pm.
4:57pm meeting adjourned.
Addendum:
2016 PROGRAMS
January 23
Catherine Meeks, Ph.D.
Saturdaylecture 7:30-10:pm – C.G. Jung and Howard Thurman Speaking on
Dismantling Inner Oppressors to Creat Outer Liberation
$350
February 19-20
Kelly Bulkeley, Ph.D.
Friday lecture 7:30-10:00pm – Big Dreams: Religion, Science , and Jung’s Theory of Highly Memorable Dreams
Saturday workshop 10:00 – 5:00pm – Dreaming as Theater of the Psyche
$1500 + $ travel + food + two nights lodging
March 19
John Gentile, Ph.D.
Saturday lecture 7:30-10:00pm – Beyond the Hero: A Storytelling Program
$350
April 15-16
James Hollis, Ph.D.
Friday lecture 7:30 – 10:00pm – The Personal Myth in Turbulent Times
Saturday workshop 9:00-1:00pm – The Personal Myth in Turbulent Times
$2000 + $ travel + food + one night lodging
May 21
Jeanne Shul, Ph.D
Saturday lecture 7:30 – 10:00pm Embodied Dreamwork
$350
June 5
Michael Meade
Sunday lecture 7:00 – 10:00pm – The Genius Myth
Oglethorpe University
July 15
Carol Coronis
Friday lecture 7:30-10:00pm – Discover Your Soul’s Purpose through Your Personal Archetypes
$350 + $200 travel + one night lodging
August 19
Sharon Martin, Ph.D.
Friday lecture 7:30-10:00pm – Transformational Fires of the Ascending Feminine
$350 + $200 travel + one night lodging
September 16-17
Mary Wells Barron
Friday lecture 7:30-10:00pm – A Tear in The Veil: Beauty and Shadow in the Art of Alexander McQueen
Saturday two lectures 10:00-3:30pm – Remedios Varo: The Spiral Journey & The Breaking of the Vessels: Destruction and Creation in the Art of Anself Kiefer
$2000 + $travel + food + 1 night lodging
October 15
Virginia Apperson, Ph.D.
Saturday lecture 7:30-10:00pm – The Inner Circle
$350
November 18-19
Pittman McGehee, Ph.D.
Friday lecture 7:30-10:00pm – Creating a Conscious Life: A Non Sentimental Journey
Saturday workshop 10:00-5pm – Creating a Healthy Psycho/Spiritual World for the 21st Century
$1500 + $ travel + food + 2 nights lodging
December 5
Pete Williams, Ph.D
Saturday lecture 7:30-10pm – TBD
$350
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