In Attendance:
Bill Marshall
Peggy Sorrells
Cathy Shepherd
Don Huntley
Z Gilman
Deborah Huntley
Bob White
Katie Givens Kime
Mary Davis
Not in Attendance: Van Waddy, Deb Herberger, Bill Bridges
Call To Order: President Bill Marshall
Bill Marshall called the meeting to order at 3:10 pm.
Addendum: July 24, 2016 2pm– Board met briefly for a specific discussion. See below for letter that JSA Board Executive Committee sent to Trinity in June, and JSA letter sent to Mary Davis on July 24, 2016.
To Van and her Family
To Deb and her Family
Opening Ritual in honor of Van’s Mother and Deb’s Brother
Celebrating life and how we can hold each other in times of loss. Celebrating the great circle of life and death.
Wishing healing for Deb and Van and their Families.
Minutes
Z sent out the January minutes prior to the meeting. Motion for approval. Minutes accepted with changes. Motion passed.
Proposed Agenda distributed.
President and Treasurer’s report is merged
Treasurer transition changes from Ron to Bill to Chris. Don has offered to be Interim Treasurer. Interim Treasurer ought to be measured in months, Don has enough on his plate. Thank you Don
Bill Marshall and Katie removed Chris Nichols signatory authority off the Jung Society corporate bank account. Do not need another endorsement stamp. We now have 2 bank accounts. The original has $4000 in it that needs to be transferred to the new account that has $5000 in it. Bill Marshall will keep media receives.
$56 Current Sales Tax due for State of Georgia. The accounting firm used the wrong address for the State Tax Bill (Trinitiy’s) – Trinity was offended. Don will take on signing checks for speakers. Don will look into and clarify whether cost effective to still use accounting firm. Don will figure out how to get the cards transferred to the new accounts and will cut up the old ones. With so many transitions and future ones anticipated, a binder needs to be created to hand over to the next person. Too much lives in just one person’s brain. Need to be able to streamline the process of handing off the info so that term limits are not so hard to end. (Chris might be able to help with some notes he was documenting.) Need to get a society credit card for Don to make purchases.
Move made to affirm Don’s offer to be interim Treasurer and changes to the account. Katie seconded. Motion approved.
Don let us know there were no checks entered into the new checking account which changes our end of the year report. New members were entered into Quickbooks. It is a fair amount of work to untangle.
Vice President’s Report – Katie nothing to report at this time.
Secretary’s Report: question whether to allow members access to the Jung directory. One person is asking for it. Suggestion to take this perk off the website until we can determine whether we will continue to allow. Will table this discussion til next board meeting.
Committee Reports
Equipment: IPADs – Katie will bring them this time and will get hotspot transferred to herself and then to the Jung Society.
Front Desk: Hollis: Who will man the Front desk for Hollis? Peggy, Katie and Bill Bridges, Van CEU’s and pre-registration. Val Cleveland is a new volunteer very excited to help, and will come early to be trained. Mary may be able to help, however, she is introducing Hollis. Don will be video recording. No dinner. Peggy will pick up and deliver Hollis to airport. Timing critical to get him to airport after workshop.
Programming: Trinity has approved All of our meetings dates for this year. Today we need to resolve the summer venue – whether coming to the Link or Trinity – for June, July and August – we have the rooms booked at the link for Saturday nights if we need. Saturday nights are not available at Trinity in the summer. We do not have 2 day workshops in the summer. Link space is $250. Seats 60 comfortably, 75 cramped. We would have to do all set up and clean up., books would not be able to come over to the link. Many negatives: different location, space is upstairs, space is small. Mary so moved to keep the summer venue at Trinity- All voted in favor of Trinity.
Jackie Wright and Marilyn Marshall want to collaborate on a lecture workshop: “Sex: The Flesh And Blood If It” for lecture. Workshop: “Eros, Psyche and Their Daughter Pleasure”: Proposal to have them split the fee and pay for Marilyn’s airfare as she is coming from New Orleans. February with Valentine’s might be a good fit. November is a possibility or next February. November we need to think about capturing memberships. Pittman may be better for November.
Movie Night: Deborah proposed DVD on Robert Bly. A 60 minute self contained presentation like a documentary and then could have discussion, or Katie proposed Oscar short films. Shall we pursue another lecturer or do a movie night? Bill Marshall – “up to programming group to decide. “
BOOK REPORT: Bob adding more books for Hollis to make sure enough – filling in the gaps.
MEDIA RENTAL: Bill Bridges is absent. Bill did a really good display but does not get foot traffic. Discussion about how to best highlight Media Rental. Perhaps reposition it in the room. Make announcement about Media and Book sales.
NEWSLETTER: A month away. No analyst article. Deadline is right after Hollis. Delay in getting out newsletter is a direct result of waiting for articles not necessarily a Vendor issue. We are lucky to have vendor as very few do this right now. Cathy suggested having a bank of articles. Katie suggested scaling down the newsletter. Mary suggested developing a list of regular contributors. Complications have been soliciting content. Discussion on doing a 4 page monthly instead of a 16 page quarterly. Our quarterly newsletter is a great marketing tool. People love it. It is known nationally as credible and hefty.
***Summer Board Meeting topic: Making the Newsletter process more conscious.
Social Media: Next meeting we can look at numbers for Bulkeley, Gentile and Hollis. Will have numbers of how many people are clicking on facebook that actually come to the lecture.
Publicity: Mary would like to spend money on Creative Loafing advertisement. It would have to be done in the next 5 days. Don: $680: quarter page ad., or $400 for 1/8 page. Bill Bridges is willing to make the graphic. Discussion: Is it worth it for Hollis- can learn whether an ad is effective. Should we have two 1/8 ads 2 weeks in a row or one ¼ page ad? Don will get the deadline from creative loafing and talk to Bill Bridges. It needs to be turned around in the next 48 hours. Proposal to have either 1 ad 10 days before Hollis or two 1/8 ads 2 weeks before and then the second preceeding the event but not so close to the event that it is too late. Peggy asked for a vote to approve $750 per Don’s request. All voted Aye. Addendum: actual cost was $780.
Library: Peggy: Need computer and help getting info on the computer. Bill Bridges had previously talked about cross referencing the material for media perhaps this would also work for books.
Other Old Business
Volunteers: 3 new volunteers Mahshid Irvani for Hospitality, Jeanne Shul – working with data base, Val Cleveland – Hospitality. Business for next meeting: Should Front Desk (Karen Hebert) be a Board position?
D & O insurance. Ron and Bill Marshall were in conversation with someone from Tech. Had signed and sent the form. Didn’t hear back. Tried to contact multiple times. Needs follow-up.
NEXT BOARD MEETING SCHEDULED: Sunday July 24th 2 – 4pm.
Peggy made motion to adjourn. Bill Marshall seconded
5:57pm meeting adjourned.
Addendum: Letter to Trinity from JSA Board Executive Committee
June 23, 2016
Trinity Presbyterian Church of Atlanta
3003 Howell Mill Rd NW
Atlanta GA 30307
cc: Rev. Pam Driesell, Senior Pastor
Karen Simmons, Operations Manager
Dear staff members of Trinity Presbyterian Church,
We are writing this letter in hopes of ensuring a trusting relationship between TPC and the Jung Society of Atlanta, and maintaining our long tradition of renting TPC for our monthly lecture and workshop events.
Recently, we learned that such trust may have been jeopardized. On May 21, we learned from a Trinity Presbyterian staff member about an incident that occurred about 18 months ago between an employee of TPC and Mary Davis (a member of the JSA Board). The incident involved a note on which Ms. Davis allegedly wrote the phone number of a Trinity staff member and the words “The Help.” We understand that the note was then photographed and shared with other members of the Trinity staff, who were rightly offended and angered. We believe that such behavior is offensive, inappropriate, and demeaning.
We regret all aspects of this incident. We regret that a Trinity staff member was treated in a demeaning and offensive manner, and that another Trinity staff member was burdened with the awkwardness of telling us about the incident.
Ms. Davis’ conduct does not represent the values or intentions of JSA, and we sincerely apologize for it. We have confronted Ms. Davis with the information we received. We have disallowed Ms. Davis from any interactions with the TPC staff, or from executing any administrative, volunteer, or leadership responsibilities at JSA events that happen on TPC’s campus. We do not feel that the TPC staff should be further burdened with Ms. Davis’ apologies or explanations.
Knowledge of the incident illuminated what the JSA Board experienced as tension in the relationship between JSA and TPC, particularly in the latter half of 2015, when TPC was considering whether or not to renew JSA’s contract for use of TPC space.
We hope we have properly conveyed regret, and that with the action we have taken, we might work to rebuild trust and friendship between the Jung Society of Atlanta and the staff of TPC.
In hope,
Katie Givens Kime (Vice President and Interim President)
Barbara Gilman (Secretary)
Don Huntley (Interim Treasurer)
Deborah Huntley (TPC Liaison)
July 24, 2016 Letter to Mary Davis
Dear Mary,
During the meeting that Katie Givens Kime, Barbara Gilman and Deborah Huntley had with you on June 7, 2016, they shared with you the information received by staff at Trinity Presbyterian Church regarding your unintended offensive and inappropriate interaction with a Trinity staff member at a JSA event. You were also informed that the Board officers would be writing a letter to Trinity in an effort to reconcile and move forward respectfully in JSA’s relationship with Trinity. At that meeting, you offered to also write a letter to Trinity apologizing for your behavior, which you agreed would be included with the letter written by the officers of the Board.
You agreed, per our request, to have no contact with Trinity personnel, directly or indirectly, other than the letter that you would give us to include.
We have been unable to get in touch with you despite multiple attempts by email and phone, other than your June 22nd email response. Communication is essential for the process of our Board.
Despite the express directive to have no contact with Trinity personnel, we have learned that you initiated a meeting with TPC Senior Pastor, Pam Driesell, during the week of July 7th. We understand that you told Pam that you knew such an action on your part was a direct violation of the conditions to which you previously agreed.
Rebuilding and maintaining a positive relationship with Trinity Presbyterian Church and the Board is crucial to the continued successful operation of JSA.
In light of this, we have come to the difficult decision that it is in the best interest of the Jung Society of Atlanta to discontinue your discretionary board appointment. We hope that you will find community, care, and tools for growth within the Jung Society of Atlanta. We value all you have contributed to the Board. At this time, however, it is not appropriate for you to serve in a leadership or volunteer capacity. All board privileges, including free admittance to lectures and workshops, are hereby discontinued.
Sincerely,
Jung Society of Atlanta Board
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