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Sunday April 9, 2017-Meeting Minutes

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ATLANTA JUNG SOCIETY BOARD MEETING

Date:  Sunday April 9, 2017

Location:  The Link Counseling Center

348 Mt. Vernon Highway, NE

Atlanta, GA 30328

1:45 PM Met at the Link Counseling Center and went to check out Sandy Springs Christian

Church (301 Johnson Ferry Rd NW, Sandy Springs, GA 30328)

*********************

3:00 PM Meeting called to order

  1. Z read a poem to start the meeting.

NEW BUSINESS

  1. Some notes on the new space
    1. Lazo will come at 6:30 PM to open the doors.  We must be out of the new space by 10:20 PM.  At 10:30 PM, an alarm goes off.
    2. We are hiring Lazo to do coffee, water, and clean up.  We will be using their ceramic cups, plates, cutlery, etc.  We pay him per hour.  He will also be doing the sound and AV.  This will be ~$170 for most meetings.  We are able to scale this back as needed.
    3. The side door will be open so no greeter is necessary.  There is an easel we can use to make a sign to know people which door.
    4. Don plans to continue recording the lectures.
    5. Deborah knows how to do the AC.
    6. Deborah is going to get the wireless password(s) for the space.  Don has been not been able to get the hotspot transferred from Bill Marshall.
  2. April meeting
    1. Deb and Bob are in charge of books. The books will be stored in clear containers.  Bill offered to go by Costco or Sam’s to pick up containers for the books and media.  We are going to start with eight containers.
    2. Cathy and Mahshid will exchange hospitality stuff.
    3. Cathy is going to put signs on Trinity Presbyterian’s door for the meeting in April.
    4. Van said she would reach out to change the LPC advertising.
    5. Don will print signs with arrows for the new meeting space.
    6. Deb and Bob are going to bring some of the books.
    7. Peggy will bring registration and name tags.
    8. Ask a volunteer (Judy Maner or Charles Knott) to direct people in the parking lot to the correct entrance.
    9. For April meeting, we will try doing registration in the room to the right. Hallway is too small for a table.
  3. Media
    1. Bill is going to keep selling tapes.  Renting does not seem to be worth the effort.
    2. Do we want to offer the ability to listen to past talks on podcasts to members?

Don suggested more education on podcasts is needed.

Z asked about the cost on this.  Don said the answer is complicated, and we can revisit this idea at a later time.

Bill suggested educating people via the newsletter.

Bill suggested podcasts may work well as an incentive to renew memberships.

Cathy asked if you could earn CEU’s for listening to podcasts.  Deborah says that you would have to have accreditation and tests.

    1. Don brings up the larger topic of the website and whether to upgrade.

BOOKS AND MEDIA

  1. Discussion around if we are going to try to sell all the books or keep some inventory.  Cathy suggests we wait on this decision until the next board meeting.  Deb asked if we should fire sell anything to thin out inventory.  Don and Bill believe that discounting some of the books in April is a good idea.
  2. Do we want to have one person (Bill) sell both media and books sales?  Deb offered to do the sells until Bill gets there, if needed.
  3. Deb said we will see how sells go this month for Beebe’s book.  Will reorder if needed.   Cathy offered to be back up for sales if needed.

Approval of Minutes- Deborah pointed out misspelled names on Programs, as well as the minister’s name was spelled wrong (Jinkins is correct spelling). Z offered to correct. Approval of January 2017 Minutes with corrections as noted.

REGISTRATION (Peggy)

  1. Peggy will be there in April. Jen has confirmed for both April and May.   Peggy will not be there in May.  Karen will not be there for April or May.  Cathy offered to help.  Peggy needs to give registration stuff to Cathy in April.
  2. Van will do CEU’s for May.

TREASURER’S REPORT (Don)

  1. Don reviewed the treasurer’s report and noted that the net income is around negative $2,000.  Actual loss is around negative $5,000.   Annual dues are $2,000 short.  Don said he was not sure why people were not renewing memberships online.
  2. Income budgeted for Feb 2017 was $3,100. We have only made $1,700 so far this year.
  3. Main issue seems to be membership renewals.  Deborah mentioned that usually have to have a big speaker for February to help with membership renewals.  We did not do this year.
  4. Peggy asked about a membership drive.  Don said big speakers have historically been the draw.  Peggy suggests talking about membership drive at the next board meeting after we have settled into the new space.  Deborah suggested we do a push in May for membership.  Cathy suggested having someone at the door promoting membership.  Peggy said this has been part of what they have been doing at the front desk.
  5. Don drew attention to page 4- profit/loss by event.
  6. Don reviewed the Vanguard statement and the Wells Fargo available balance.
  7. Cathy asked if we got everything transferred from Bill.  Don said that he settled this.
  8. Cathy asked if we need to scale anything back.  Don reviewed major expenses (Speaker fee, travel, event income) and said hospitality was not a major cost.
  9. Don said QuickBooks is now $400+ per year.  Hotspot is $50/month.  Bill Marshall has been paying this.
  10. Don said feeling like the podcasts, website, etc. have felt like a black cloud hovering over him.
    1. Bill offered to help with podcast.
    2. Peggy suggested we let things settle.
  11. Treasurer’s report was approved.

Cathy will get a card for group to sign for Bill Marshall’s wedding and to congratulate Dr. Katie Givens Kime.

PROGRAMS  (Deborah and Cathy)

  1. Deb asked about using the pavillon for the summer.  Deborah said it is much more expensive.  Cathy said we would have to do a high-end person if we use the pavilion.
  2. April 22- Francois L. Meaux, Ph.D.

Saturday lecture 7:30-10:00pm  – Glimpsing Jung in the Louisiana Marsh:
From the Mother Complex to the Great Mother

$350

Introduction: Deborah Huntley

  1. May 19-20- John Beebe, M.D.

Friday lecture 7:30-10:00pm – Cultural Attitudes

Saturday workshop 10:00-5:00pm – Cultural Attitudes

$2000+$ travel + food + two night lodging

Introduction: Van Waddy

We will do dinner by Perimeter Mall.

  1. June 17- TBD Deborah shared that they are considering two programs.  Peggy had told them about Dr. Joe McFadden, MD, who is in Memphis, and is a psychiatrist.  He has a son here in Atlanta.  Not yet sure he is available in June.  One potential topic is “Dreaming the Dream,” which talks about understand waking life as a dream.  The other option is Steven Buser, MD who is a psychiatrist and runs Chiron Publication.  He edited the book about Narcissism.  He is now doing an online seminar that is free called “Post Trump Stress Disorder.”  Deborah asked if we had a preference for the speaker.  Group said the second seemed like a good choice.  We discussed not posting on the bulletin board at the church that month and maybe running it by a liaison at the church. Deborah will talk to potential speaker.  She will also research denomination of church.   

Saturday lecture 7:00-10:00pm – TBD

$350

  1. July 15- Jack Graham

Saturday lecture 7:30-10:00pm – Intuition and the New Paradigm of the Universe

$350

  1. August 19- Phil Flores, Ph.D.

Saturday lecture 7:30-10:00pm – TBD

$350

Dr. Flores wants to present on the polyvagal. This has to do with the autonomic nervous system and how you engage with people.

  1. September 15-16- Ashok Bedi, M.D.

Friday lecture 7:30-10:00pm – Path to the Soul: The Eastern Path to Individuation

Saturday workshop 10:00-5:00pm – Path to the Soul: The Eastern Path to Individuation

$1500 + $ travel + food + 2 nights lodging

  1. October 14- Susan Olson

Saturday lecture 7:30-10:00pm – TBD

$350

  1. November 11- John Gentile, Ph.D.

Saturday lecture 7:30-10:00pm – TBD

$350

  1. December 1-2- James Hollis, Ph.D.

Friday lecture 7:30-10:00pm – TBD

Saturday workshop 9:00-1:00pm – TBD

$2000+$ travel + food + one night lodging

We will not go back to Trinity for Hollis.  We have a couple options for this event at our new venue.

ATTENDANCE (Don)

  1. Z asks if we will use the bigger space in the sanctuary.  Don said the room holds 180.  Deborah said she has no price on the sanctuary as she did not know that was an option.

HOSPITALITY (Mahshid)

  1. Mahshid said she will bring tea to the next meeting.

NEWSLETTER, WEB (Don)

  1. Don reports having more material than he needs right now.

MEMBERSHIP (Karen)

  1. Karen asked if she should be added to the email.  Don said he is ok forwarding the emails onto her.
  2. Deborah asked about updating nametags.  Bill suggested we wait until after Beebe.

PUBLICITY (Open)

  1. No current volunteer.
  2. Z will ask Katie and Haddon what they were doing previously with publicity.
  3. Jen Hayes has offered to try and reach out to Access Atlanta and Planet.
  4. Mahshid suggested we reach out to professors to see if they have any students who would be available.
  5. Jen Hayes has been reaching out to GA State.  Bill said Ted Freeman could also be interested.  Cathy suggests that we invite him as our guest to Beebe.
  6. Mahshid recommended that we use reserved seats signs for VIPs of the Jung Society.
  7. Bill asked if artwork for next event could be done before the meeting before.  Don said this would be challenging to commit to.  Bill said he noticed the Facebook presence has been more.
  8. Bill suggested doing a blog with articles from the newsletter.  He could link the article onto Facebook.
  9. Deborah suggested sending the newsletter to old members (people who had not renewed from last year).  Don said this would probably cost $90.  The group agreed this would be helpful.
  10. Z asked about how to contact the public more with Jung information.
  11. Z asked about a bookmark.  Jen Hayes offered to do this.   Don explained his process of how he has done bookmarks previously.  Don offered to do the bookmark because of timing and money.   

VOLUNTEERS

  1. Z would like to fast track Jen onto the board.  She is thinking about publicity.  She has done membership for the past two meetings.  Z made motion to invite Jen onto the board as Membership.  The motion was seconded and passed.

Next meeting is going to be July 23 (2-5 PM at the Link Counseling Center)

Adjourned at 5:10 PM

ATTENDANCE

Z Gilman, President

Peggy Sorrells, Vice President

Karen Hebert, Secretary and Membership

Don Huntley, Treasurer, A/V Coordinator, Newsletter Editor, Website, Postcards, Emails

Cathy Shepherd, Member Programming Committee, Member of New Venue Committee, LINK Counseling Center Liaison

Van Waddy, CEU Coordinator

Deborah Huntley, Chair of Programming Committee, Sandy Springs Christian Church Liaison, Helps with Newsletter

Bob White, Book Store

Deb Herberger, Book Store and Phone

Bill Bridges, Media / Facebook Publicity Coordinator

Mahshid Irvani, Hospitality

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