JUNG SOCIETY OF ATLANTA BOARD MEETING (VIA ZOOM)
8/8/2021 TIME 1:30 PM – 4:46 PM
Deb Herberger: President, Incoming Communications
Nyambura Kihato: Vice President, Program Committee
Cathy Shepherd:Treasurer, Website Committee, President Emeritus
Peggy Sorrells: Incoming Communications and Library
Bruce Selvage: Website, Publicity and Marketing
Van Waddy: Writing and Editing Committee
Deborah Huntley: Program Committee
Barbara (Zee) Gilman: Program Committee, Website and Volunteers
Bill Bridges: Website, Publicity, and Marketing, Books & Media
Liam Gowan: Publicity and Marketing
Mahshid Irvani: Hospitality
Kristine Rudow: Secretary
Karen Hebert: CEU Coordinator
Guest Attendee: IT Administrator, CJ Johnson
Absent: Liam Gowan
OPENING REFLECTION
Deb wanted to encourage activities and ideas that we may consider to spark vitality both within our community and our board.
CJ presented board members with a questionnaire on sharing our dreams on the speakers we are eager to see and invite in 2022. Numerous interesting ideas were shared by many of the members, Deb encouraged all board members to continue sharing thoughts and ideas with one another online.
OPENING REMARKS
Zee reported on the restaurant search for the board dinner and the difficulty finding reasonably priced and accommodating restaurants. Howell’s Kitchen may be a possible option. With the Covid variant being a concern, a poll was taken and all members were comfortable with meeting in an outdoor environment. The date of September 26th between 12:00-2:00 is being considered to meet for lunch.
JERRY WRIGHT EVENT UPDATE
It was decided that due Covid variant spread, his return from African and CJ’s schedule discrepancy for 25th September that a Zoom meeting was the best way to proceed forward. Bill will work on getting books ordered for this event sent back to Chiron. Cathy made a motion to keep Jerry Wright on Sept 18th, changing the event from hybrid to a Zoom event. Van seconded the motion and all board members approved the motion.
PRESENTATION OF MINUTES BOARD MEETING 5/23/21
Kristine reported that Deb made changes to the original minutes. A motion for approval was made by Zee and Deborah seconded the motion. All board members approved the motion.
TREASURY COMMITTEE
Cathy and Roger established an account with and transferred all Vanguard funds to the North Georgia Community Foundation. The C J Jung Fund Resolution 1 (Attachment A) was sent to the board members to review before the board meeting and was discussed further at the meeting. This establishes the parameters for our fund with the foundation. Cathy moved to accept and Deborah seconded the motion. The board voted to accept resolution 1 from the North Georgia Community Foundation; the vote was unanimous.
INITIAL NGCF STATEMENT – Separate Email
PROFIT AND LOSS – Cathy presented our current profit and loss statement from our CPA. We reviewed event attendance, CEU attendance and profits. Cathy gave attendance and profit info from recent collaboration with the Sarasota Jung Society.
CEU’S PROGRAM EVAL FORMAT
Karen and CJ – CEU’S events for 2021
Karen’s experience with EVAL has been a success and the survey CJ created is making things more manageable and adjustments will come as needed. Van’s work in this area has been a huge benefit.
Consider advertising with GA. Society of Clinical Social Workers in hopes to bring in new social worker attendees.
Karen mentioned if we move in the direction to do recorded CEU’S she would need support help.
Offering CEU’S in 2022 for all lecturers is no problem.
Nyambura is archiving CEU evaluations for the Program Committee folder.
CJ is helping collect CEU dues and reports the process is working much better,
but it is a work in progress and will continue moving forward with it.
IT REPORT – CJ
(Collaborating with other Committees: Websites, Programs, Treasury, Marketing)
There has been much success with processing last minute registrations and less streaming issues during lectures. Using Zoom poll questions to collect evaluations for CEU’s has helped Karen to simplify her responsibilities and link committees together for more proficient communications with one another.
Writer’s Corner is set up for comments and also gives opportunity to present images that CJ or Bill will post. There is much potential for new development and also a need to ask engaging questions. Consider possibly adding a reminder on the Constant Contact recording email that goes out and in the Zoom Chat to bring attention to the Writer’s Corner.
CJ’s successes include connecting with speakers to aid in any issues or questions that may arise and with giving participants the opportunity for personal conversations with speakers. He makes himself available to lecturers the day before and of the lecture to help in creating professional and polished presentations for our lectures.
Google has accepted us as non-profit and as a result we have received a free Google Workspace account that allows us email capability.
SPECIAL EVENTS PROPOSALS
Zee gave more details on The Philosophy of Myth and Archetypes and that it is a 7-week on demand course. Advertising for the Jung Platform led to a discussion on the difference between Special Event Collaborations versus advertising on the website for a Course event. Zee, Bruce and Cathy are forming a new committee -the name yet to be determined – and will plan to meet to develop the parameters for creating an advertising structure for Course events and Collaborative Special events. Peggy reminded the board that guidelines were developed in the past and will try locating the guidelines.
PROGRAM COMMITTEE – (2021-22 Plans and Preparations)
The options available for speaker contracts were discussed for a more efficient access to all board members versus access only to the Program Committee members. CJ suggested archiving them as we do the minutes for all members to access.
Deborah suggested moving forward to make available the Program Committees archives for convenient access by all committee members when needed.
Deborah made a motion that the Programs Committee archive contents on the website with CJ’s help, Deb seconded, and all board members approved the motion.
Cathy volunteered to introduce Jerry Wright
Van volunteered introduce Donald Kalshed
Still need volunteers to introduce Jerry Ruhl and James Hollis
Connie Zweig PhD is on the schedule for a 2-hour interactive Zoom workshop for Jan. 2022
Nyambura sent a list to all members for possible speakers 2022 and suggested that members add any ideas and to place a topic, theme and/or book written by the speaker next to the name.
In-person versus Zoom meeting formats for 2022 to be determined later.
Local speakers may be considered for in-person events and Zoom lectures for out of town lecturers and bigger named speakers, with the Society not having to provide travel and expenses.
The limitations of the Link when planning larger in-person events may need to be reevaluated in the future.
The Covid variant will be a deciding factor in how we move forward.
The new (Special Affiliates) committee will decide on advertising of the Hollis film.
Nomination Committee – Bill, Cathy and Peggy agreed to be on the committee.
BOOKS AND MEDIA
Bill plans to inventory, hopefully in September. Deb offered to help with inventory.
Website
Bill will be available to post Program Committee information and registrations as well as Constant Contact reminders on the website.
Most urgent need is for CJ to change the registration for the September event and to cancel and refund 2 members that registered for the in-person meeting.
Social Media
Liam waiting to do promo videos for both Jean Lacourt and Jerry Wright until he hears back from them.
Liam as administrator can post FB videos etc on his own.
Nyambura commented that in the future URL/Contracts would be handled by Programs Committee members. Bill or CJ would be capable of posting essays or other special postings on the site.
UPCOMING AGENDA
Research for storage and organization on Google –
for Program Committee and Minutes,etc.
New Committee update ( Special Affiliates or final name)
Library review Peggy and Cathy.
Media Tapes, VCR’S other archival material
NEXT SCHEDULED MEETING
October 10 2021 1:00 – 4:00 PM
Meeting Adjourned – 4:46 PM
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