Author: CJ

In Attendance:

Bill Marshall

Peggy Sorrells

Cathy Shepherd

Don Huntley

Z Gilman

Deborah Huntley

Van Waddy

Bob White

Deb Herberger

Bill Bridges

Chris Nichols

Katie Givens Kime

Mary Davis

Not in Attendance: Roseli Dias, Brooks Bolman

Call To Order: President Bill Marshall

Bill Marshall called the meeting to order at 3:07 pm. 

MINUTES

Z sent out the August minutes prior to the meeting. Deborah moved the minutes be accepted with changes. Bill Bridges seconded.  Motion passed.

Bill Marshall stated the Agenda.

***OLD BUSINESS

D&O Insurance  Chris and Bill M will interact with Alice our accounting person re: D&O Insurance.  We may not need to continue with the accounting person since we now have a new treasurer. To be decided.

Electronic Payment Processing

Bill B – Worked fine for media rental                                                                                                                               Bob and Deb – Books – will continue to be the ludite table., until we get a tutorial on how to use it. Brooks will work to make sure the new system is completely set up and working.

RETREAT TOPIC:  Training on how to use Electronic Payment Processing

A/V equipment volunteer needed – Bill M would like for us to reach out to the community to find a volunteer to take this over.    

Name tags – as previously agreed people will take their nametags with them and bring back each event. If people lose them we can remake them.  Updating shouldn’t take long.

***COMMITTEE REPORTS***

Nominations committee  – Officers to remain status quo. Election needs to occur at next November lecture meeting., at which time we will ask for volunteers.

LIBRARY

Peggy finished the audit of the library today.  Roseli made some changes to the lists which still needs some updating.  Peggy in discussion with Chris about getting computer for the library., catalog, cross  referencing (looking up subject and getting a list of related books), checking books in and out .  Chris will check into Computer related questions.  How to secure – laptop too easy to walk off.  Used computers are available for several hundred dollars. Price will depend on needs and usage.

Deborah has brought a box of books and will donate what we don’t use to the Roswell library.

Cathy will write an article for the newsletter about our wonderful library to get the word out once we have the computer.

Bill B talked about a free download program browser library app for ISBN scanning. The tags are set by them so don’t know if we can add our own. Don’t know if it is a full system that can be used for checking out yet, as app was just released.  It’s up in the cloud and can manually add books.  Disadvantage  –  separate program for checking out is being worked on.  We need more information. Advantage:  would allow folks to go into the cloud and look at what we have without physically coming  to the library

BOOK STORE  –  Bob: all fine. We have a good collection of Jerry Ruhl (lots of copies of his last book) and Robert Johnson (who is 90 years old!) still have hardbacks 3 titles.  Will set up for this workshop and will look and see what we want to add. Pretty much fully stocked.

Deb – program committee to coordinate with  Bookstore so as to position ourselves with new books when authors come to lecture. Will figure out how to phase into modern age with the technology.

MEDIA RENTAL

Bill B. Behind on project of whose got what, out there in the wilds. Most now catalogued into master list.  Now that we have hot spots we can put on google drive to keep track of checking out, and bringing back. And can use Google sheets to keep track of CASH sells – those that don’t get swiped. Swiped goes on Master list. 

HOSPITALITY

Rosali in absentia – asked for someone to do next lecture.  Some discussion around how appropriate to ask audience for volunteers to do food.  Deb suggested formal motion to create a committee to oversee delegation of hospitality so one person does not do it all the time.

PROGRAMS

Deborah answered question we posed last meeting:   whether we can stay later on  Friday night.  No we cannot.  Discussion around shortening the meeting, hate to charge someone $25 for shorter meeting. Movie will be problem to shorten. There is a certain rhythm to our meetings., opportunity for folks to socialize which would be disrupted.  Church closes at 10, cannot do 10:15. Church policy no negotiation.

Deborah asked Trinity about renting parts of Williams Hall and found it won’t save us hardly any money.  Normal price was $500 now it’s $1100 per day. $2200 for the weekend. We could be saving only using part of the hall, would have to move everything back and forth, and positioning some in the hallway instead of in the room. May not be worth it for a saving of $275. Another option is have Hollis in the Fellowship Hall and have a cap on the numbers.

Deborah will ask if we can get a discount for using the hall for only – ½ a day. We could be out by 1:30  We always make a bunch of money for Hollis. Not many places Hollis still agrees to lecture and is pleased that we have a good turnout for him

Bill M from program perspective – Let’s stick with Williams hall for Hollis and agree to do the full space for that weekend.

Under new business – we should evaluate other alternatives for future.

Deborah:  In process of arranging next year.  Jan and Feb is booked.  March is open.  Hollis is April., Kelly Bulkeley will do “Dream Theatre Of The Psyche” and will be very experiential. He has a new book coming out. Summer timing will be 7:30 to 10:00 June, July and August.

Peggy is picking up Jerry and introducing him.   He is staying for dinner on Saturday night. To be decided where. Cathy and Katie have graciously offered the venue. 

Sharon will take herself places because she will drive. Still to be decided Who wants to introduce Sharon?  

NEWSLETTER

Don:  Just went out last week. Good articles. 16 pages more articles this time, no room for poetry.  Middle of January is the next one.  Katie has made a contact that is willing to do an article. 

PUBLICITY – Mary not here yet to discuss.  Chris has been in discussion with her about a publicity plan.  It is noted out attendance has been very down.  Ideas batted around – Deb: get on public television we could wear Jung T shirts.  Cathy – NPR does public service announcements. Deborah – Little blurbs in local flyers, Coupons in Savvy Shopper/Local Flavor.  City Pass. Get Highlighted on NPR’s program “City Lights”. Phone Interviews on Public Radio with some of our speakers.  They would not have to go into the studio.

Deb suggested a focus group.

Bill M:  With respect to PUBLICITY–would be a good topic for the RETREAT. Start a dialogue on how to move forward.  We will ask Mary if she is willing to take it on.  Announcement will be made at meeting to public at large. Prediction is some people sitting out there-one or two people might be willing to have ideas about getting information out there. Bill will talk to Mary.

People have talents that we haven’t tapped into. Prime example is our new treasurer. Bridge that gap on the subject of Hospitality, Publicity and AV Equipment Volunteers.  

Mary is publicity chair. And has asked for suggestions routinely., can we have more folks involved., Chris might be contributing to this effort.

Deb suggested another dept could use a committee – 2 different committees needed now – Publicity and Hospitality.  Can Publicity committee give it a jumpstart and bring it to the RETREAT

Be mindful of how our write-ups  of upcoming lecturers appeal to audience. 

4:17  Break.  4:30 reconvene.

FINANCIALS

Chris: We will slowly transition to new checking account and Jung Society now registered with Secretary of State.  Chris will create a Treasurer Transition Manual- for whomever comes after him.  Transition is going well. Chris taking over more responsibility in order to reduce and lessen the cost of accounting service.  Monthly banking fee is – $19.99.   Intuit charges a flat fee per month   19.95 and then a tranaction fee.

Vanguard – We pulled out $3000 and moved to bank. –  $5,000 out of money market account to pay church. Third page profit and loss analysis ytd and comparison for previous year. Following page – pie charts of our expenses for each qtr compared to last and this year. Chris wants input of what we want to see pie charts? – we can stay with what we have or graphic interface. For January meeting – want to see what we paid out and what came in.  The value of investments have gone up over $10,000 over 3 years. We have plenty of money in investment account but we are not making money.  Do we have a reason to be concerned?  Event expenses have gone up. Do we pay website rental one time a year – yes. Income we’ve only made $361 dollars?  We are lucky it’s not negative. We could be in negative with the payment of rent  $4500.   November will be an income month.  Some events do generate income.  

PUBLICITY Discussion Re-Visited.

Since Mary has now arrived we will pick up the discussion again of Publicity.  We need a more comprehensive business plan for getting people in the door.  Bob – question is how to advertise a speaker in such a way as to attract wider audience.  Mary tried to target audience for Guy-  approached Northside to advertise re: Cancer survivors  but they only publicize free events.  Guy was a great success for those that attended.  The tapes were all rented and people are ordering online.  How to anticipate and translate into more expansive topic as with Guy it was much more than just about cancer.  His talk was mind-blowing., but turnout could have been better.   

Publicity will reach out to attendees at november meeting – will form a committee the initial members of whom are, Mary, Chris, Bill Bridges, Mary wants to ask Rachel Tobin who works as a PR person.   

Can we have white board at front desk to advertise if you join today you’ll get cheaper attendance fees. 

New Strategy:  Facebook just putting out event announcements insufficient to grow. Lewis La Fontaine who was  going to bequeath library– runs website with Jungian content, dependable and reputable – has a bank of content that we could stream.  Hadden could expand us to twitter, could do another trial. If you see something that comes up in the news– send link to Katie.  New energy – Instagram. 15 second video- keep it short and mysterious – clip of speaker – can hash tag., each week pictures of related topic and quotations., the actual instagram page Hashtag Atlanta.  Bill B can get a widgit that points to our webpage.

RETREAT TOPIC: TRAINING tutorial for Instagram, FB, Twitter so we ALL can be engaging in social media feeds.

NEW BUSINESS 

EVENT RATES for NEW Year

Bill:      suggestion to stick with  $25 dollars for CEUs professionals   –   same thing as last year. Charge $25 members  $35 non  $75 members for whole weekend  $85 non. Recommendation we keep the member rates the same    

Cathy Motioned we move to replicate the rates.   Mary seconded.  Motion passed.     

NEXT  BOARD MEETING / RETREAT –  1:00 to  6pm  for January 31^st 

5:45pm  Meeting Adjourned.

______________________

**** ADDENDUM ****

2015 PROGRAMS

January 24

John Gentile, PhD

The Hero / 100 Faces: A Storytelling Program with Music by Henry Scott

Saturday lecture 7:30-10:00pm

$350

February 27-28

James Hollis, Ph.D

Friday 7:30-10:00pm  & Saturday 9:00-1:00pm  : Dispelling the Ghosts Who Run Our Lives

$2000 + $ travel + food + lodging

March 21

Lucie Magnus

Saturday lecture 7:30-10:00pm – The Alchemy of Eros: Lust and Longing, Love and Loss

$350 + $100 Travel

April 25

Marilyn Marshal

Saturday lecture 7:30-10:00pm – Maleficent Awakens

$350 + $ Travel

May 16-17

Monica Wikman, Ph.D

Friday 7:30-10:00pm  & Saturday 10:00-5:00pm : Refining the Inner Bullshit Detector: Humor, Hermes and the Human Shadow

Saturday  10:00-5:00pm – Refining the Inner Bullshit Detector and the Guiding Spirit of Love

$1500 + $ travel + food + 1 night lodging

June 20

Susan Olson

Saturday lecture 7:30-10:00pm – In Praise of Solitude

$350

July 18

Mark Winborn, Ph.D
Saturday lecture 7:30-10:00pm – Deep Blues: Human Soundscapes for the Archetypal Journey

$350 + $travel + food + 1 night lodging

August 15

Chris Aanstoos, Ph.D.

Saturday lecture 7:30-10:00pm – The Ecological Unconscious

$350

September 18-19

Guy Corneau

Friday 7:30-10:00pm & Saturday 10:00-5:00pm  : Holistic Approach to Cancer: To Live Again!

$1500 + $ travel + food +  2 nights lodging

October 17

Jutta von Buchholtz, Ph.D

Saturday lecture 7:30-10:00pm  Foreigners: Who Enters? Friend or Foe?

$350

November 13-14

Jerry Ruhl, Ph.D

Friday 7:30-10:00pm & Saturday 10:00-5:00pm – What’s Love Got to Do with It

Saturday  10:00 – 5:00pm   – Conscious Relationships

$1500 + $ travel + food + 2 nights lodging

December 5

Sharon Martin

Saturday lecture 7:30-10:00pm – Healing the Wounded Feminine

$350 + $travel + food + one night lodging

In Attendance:

Bill Marshall

Peggy Sorrells

Cathy Shepherd

Mary Davis

Don Huntley

Z Gilman

Deborah Huntley

Roseli Dias

Bob White

Deb Herberger

Brooks Bolman

Bill Bridges

Chris Nichols

Not in Attendance: Katie Givens Kime, Van Waddy

Call To Order: President Bill Marshall

Bill called the meeting to order at 2:15 pm.

Bill Marshall introduces Chris Nichols to the Board as an interested person to fill the Treasurer Chair.

Chris Nichols introduces himself to the Board.

Chris is excused to the Lobby

Z filled in the board of her vetting of Chris with three references.

Discussion around our new hire Alice and how her role fits in with the Treasurer duties.

Alice will process the online orders, pre-registration, cd’s, membership, and for now Bill Marshall will handle the cash. Bill will continue to create the membership roster for lecture night but could be off boarded to Chris.

Discussion and agreement  Peggy moved to induct Chris as Treasurer. Deb seconded. Motion passed.

We are pleased to have the gift of our new treasurer Chris Nichols.

MINUTES

Z sent out the May minutes prior to the meeting.  Minor changes for typos and spelling of names. Bob moved the minutes be accepted. Cathy seconded.  Motion passed.

Bill Marshal stated the Agenda.

OLD BUSINESS

Insurance

Bill Marshall:  D & O (directors and officers) insurance application was sent to agent.  Never heard back will restart that process.  Need to find another insurance company. Alice might know someone.  Found out E & O will be a part of D & O.

Ipads

Brooks reported on electronic payment process – used Ipads are approx  $200 – $250. Used is less expensive, but New we get a warranty and fresh battery.  Intuit plug is free. The Verizon hotspot is $45 a month – does not require a contract.  Need 4 Ipads, 2 at front desk , one for Books, one for CD rentals.  Brooks will check out AT&T as well.  Cash transactions mainly occur for books and CD’s, front desk mainly credit card transactions.

Partnership

Deb reported Amanda Brown Olmstead had good intentions but over envisioned marketing ideas that Kenny Leon’s True Colors Theater board was willing to do at this time. We didn’t spend any money and gave them some of our information.

NEW BUSINESS 

ATTENDANCE is up from 2014.  Refer to Handout.

TREASURER

Bill M. reported. Refer to Handout.  1^st page is income for the year.  August is not processed yet. Total expenses this year $21000., earned $26000.  Net income of $5000.  Trinity rent has not been paid yet.  Owe $4500 not including credit of $250.  We can pay monthly, quarterly or annually.  Trinity had been giving us a deal and kept rent the same as last year but gave us notice rent is going up substantially.  We can pull money from the investments account if need be., for example for big speaker fees like Kalsched.  Refer to page 4 for investment account balance.  Newsletters are approx  $750

LIBRARY

Cathy and Peggy have been working diligently going through each book to see if on master list. Handwriting too much and too slow – need computer to finish.   Bill M will ask Peter about getting a computer to stay in the library and discussed online catalog.  Roselie will help with the computer.  We have a list on two different programs.  Need to consolidate.  Need for a committed Library Chair.  Peggy volunteered. Motion to have Peggy as Library Chair passed.

BOOK REPORT

Team Bob and Deb:  Guy Corneau’s books are in French and translated versions are difficult to get from the Canadian distributor where we can get no discount.  We would lose money on every book sold.  Result we will not have Guy’s books for his lecture.  Ordering from Amazon – we have to pay taxes which eats into any profit.  Penquin gives us a 50% discount and is a fast process.  Some speakers bring their own books,  and we sell their books and give them the money without taking anything for JSA.  We don’t return books once purchased.  Even if we don’t make a profit and come out even, selling books is a service to the JSA community.

MEDIA RENTAL

Bill Bridges will coordinate with Bill Marshall to see how to access money to order new CD’s.  Bill B has gone through existing inventory and will go through old checkouts that are out there in the Wild and hasn’t come back yet.  He will create a spreadsheet.

HOSPITALITY

Roselie changed the approach so as to keep the hospitality interesting.  Roselie is willing to be Hospitality coordinator with different folks doing hospitality so as to keep it fresh and have a variety of stuff to serve.  Volunteers would not have to pay for the lecture or workshop.  Nyambura Kihato is a possibility to volunteer.   Announcement will be made at lectures.

PROGRAMS

Deborah: Need someone to introduce Guy Corneau and Sharon Martin.  We will have a board dinner Saturday night after workshop and will order Thai and have wine.  Will send postcards to Northside and Piedmont for Guy’s lecture.  And will get addresses for cancer centers  to send as well.  Mary will work on getting the word out.

Next year – Trinity fees will change substantially.  They redid the sanctuary for weddings. 2016 – Fellowship Hall $220 per day. $440 for a weekend lecture workshop.  Williams Hall $1100 – it was $500.  Other option is to limit the amount of people for Fellowship Hall so as to meet the fire code.  Turning away people does not sound like a good idea.  We need to agree on Williams Hall for Hollis or not- quickly.  Hollis is limiting his speaking engagements  but continues to grace us.  Florida may come up to see him.  Deborah will investigate the possibility of renting 2 sections of Williams Hall.  Will that give us a break?    Books would have to be in the hallway.  We are agreeing to both Friday and Saturday Williams Hall for Hollis.  Additionally Trinity has let us know: June, July and August 2016 no rental on Saturday, must rent on Friday only.  We should possibly look at another location.  Friday start time might be tweaked to 8pm and go til 10:30pm.  Deborah will ask Trinity if that is possible.               

Katie’s suggested person is coming next year:  Kelly Bulkley

NEWSLETTER

Refer to Handout

Oct 18^th is the deadline.  Needing one more article.  Roselie will ask her contact in Brazil.

PUBLICITY

Mary working on marketing plan.   She would like to recruit someone she has in mind who also does PR.

AV VOLUNTEER   Needed

Bill M will make an announcement for anyone interested and has the capability.  This should be a board position.

NAMETAGS

Jill suggestion:  let people take home their Name tags and be responsible for bringing them back.            We will create new ones for new members and have the availability of handwritten ones.

ART CORNER

Agreed to Roselie’s idea of holding the space with an Art Corner.  Announcement to be made in the newsletter and at lectures for 1 or 2 artists to exhibit each lecture.  No selling of art just display.

Next Board Meeting 

25^th October  2pm

Bill adjourned the meeting at 4:22pm

______________________

**** ADDENDUM ****

2015 PROGRAMS

January 24

John Gentile, PhD

The Hero / 100 Faces: A Storytelling Program with Music by Henry Scott

Saturday lecture 7:30-10:00pm

$350

February 27-28

James Hollis, Ph.D

Friday 7:30-10:00pm  & Saturday 9:00-1:00pm  : Dispelling the Ghosts Who Run Our Lives

$2000 + $ travel + food + lodging

March 21

Lucie Magnus

Saturday lecture 7:30-10:00pm – The Alchemy of Eros: Lust and Longing, Love and Loss

$350 + $100 Travel

April 25

Marilyn Marshal

Saturday lecture 7:30-10:00pm – Maleficent Awakens

$350 + $ Travel

May 16-17

Monica Wikman, Ph.D

Friday 7:30-10:00pm  & Saturday 10:00-5:00pm : Refining the Inner Bullshit Detector: Humor, Hermes and the Human Shadow

Saturday  10:00-5:00pm – Refining the Inner Bullshit Detector and the Guiding Spirit of Love

$1500 + $ travel + food + 1 night lodging

June 20

Susan Olson

Saturday lecture 7:30-10:00pm – In Praise of Solitude

$350

July 18

Mark Winborn, Ph.D
Saturday lecture 7:30-10:00pm – Deep Blues: Human Soundscapes for the Archetypal Journey

$350 + $travel + food + 1 night lodging

August 15

Chris Aanstoos, Ph.D.

Saturday lecture 7:30-10:00pm – The Ecological Unconscious

$350

September 18-19

Guy Corneau

Friday 7:30-10:00pm & Saturday 10:00-5:00pm  : Holistic Approach to Cancer: To Live Again!

$1500 + $ travel + food +  2 nights lodging

October 17

Jutta von Buchholtz, Ph.D

Saturday lecture 7:30-10:00pm  Foreigners: Who Enters? Friend or Foe?

$350

November 13-14

Jerry Ruhl, Ph.D

Friday 7:30-10:00pm & Saturday 10:00-5:00pm – What’s Love Got to Do with It

Saturday  10:00 – 5:00pm   – Conscious Relationships

$1500 + $ travel + food + 2 nights lodging

December 5

Sharon Martin

Saturday lecture 7:30-10:00pm – Healing the Wounded Feminine

$350 + $travel + food + one night lodging

In Attendance:

Peggy Sorrells

Katie Givens Kime

Mary Davis

Don Huntley

Z Gilman

Deborah Huntley

Roseli Dias

Bob White

Deb Herberger

Van Waddy

Bill Bridges

Ron Hutchins

Not in Attendance: Cathy Shepherd, Brooks Bollman

Call To Order: President Bill Marshall

Bill called the meeting to order at 2:19 pm.

Announcement

Ron Hutchins has accepted a position as VP for IT at VA Tech.  Congratulations and Thank you Ron for keeping us on your plate as our Treasurer while you transition.  We will miss you in so many ways.

OPENING

Ron will run this meeting with Robert’s Rules of Order.

Approval of the agenda

MINUTES

Z sent out the January retreat minutes prior to the meeting.  No changes or ammendments. Bill moved the minutes be accepted. Mary seconded to approve.  Motion passed

Old Business:

Insurance

Proposal to put directors and officers insurance in the budget. Discussion around whether it includes errors and omissions and do we need that included in the insurance. $475 covers $1 million of the Board as a whole.

Deb motions to proceed with dno acquisition and investigate e & o.  Peggy seconds.

Mary offers a friendly ammendment to authorize the president and treasurer to request additional information about e & o., and to procure if needed, and to proceed with the acquisition of insurance based on reasonable cost and up to $600 a year price point by making an executive decision without having to come back to the board.

Peggy seconds.

All agreed unanimously.  Motion passed   

ONLINE CD ORDERS

Order dependency on verification and then fulfillment of generating CD’s., sometimes creates delay.

Treasurer proposed all monetary transactions have the same end process by going directly into quickbooks., whether it is cd, book, media purchase, membership.  Institute a division of labor for the mammoth task of treasurer with clear dilineation of duties around financials with an audit trail to be authenticated by a paid accounting person and audit committee to go through once a year.   

Ron suggested a shopping cart system online to charge buyer immediately for online orders, membership etc.  Discussion about automating and that some front end decisions must be made by a human.   

Deb offered that it was good to tighten up and become more professional, with the benefit of making it  user friendly for volunteers to do their duty.

Don will use GoPayment to process CD Orders

COMMITTEE REPORTS

BOOK STORE

Book department working well together.  Tend to do very well with heavy hitters like James Hollis, $200.

Debra was approached about the idea of reviewing the book “Into the Heart of the Feminine” by Maximillian Harris.  Perhaps writing a review in the newsletter with the possibility of selling them on consignment.   Deb will give the book to Bob and Deb. We can honor that request to look at and possibly sell it.

Treasurer’s Report

Three handouts. Checking account balance is  $12,112.46.  Some of the funds should be moved over to the investment account. Investment account is  $62,137.20.  Net income of $7400.   

Church rental: Debra: fees went up quite a bit but we will be charged the same as last year.  The use of the fellowship Hall is $4500  and will be paid quarterly.  One time use of Williams Hall is $1000 – a day., which we must use for Holis who gets $2000 up front.  Leaving Trinity for new venue would cost more.  We also need storage.  Other venues charge lots for weddings and we would fall under space use that costs more.

Programs – Deborah

Updated program and budget amounts.

Monika Wikman coming in Thursday. Virginia Apperson will p/u and provide accommodations and will introduce her. Rosalie  volunteered to drive Monika to an airport hotel after our board dinner at Paces and Vine Restaurant in Vinings.

Chris Antos  – will talk about Echo Psychology which will give us a connection to West Georgia.

Guy Corneau –  “To Live Again” a passage through cancer.  Dialogueing with the hurtful parts of ourselves., and the joy of being in themselves and accompanying someone dying with humor, and depth.

Katie question – would JSA be interested in having Kelly Bulkeley, who ran a dream group at Trinity, is a scholar interested in neuroscience, dreams, jungian psychology, lives in Portland and teaches adjunct at Berkeley.   He has enourmous data base of dream content.  A  good speacker and new book “The Big Dreams” coming out in 2016.   A lecture workshop since it is expensive to fly him – We could Air B & B for housing.  Fall or February?

Newsletter

Don:  Age old problem of finding content.  Feast or famine.

Monika was generous and sent a chapter out of her book and poems. Did not have room in this issue for  her poetry.

Katie asked about doing book reviews. Could interest members and her students to do this – their experience of jung society or their dreams.

If anyone runs across someone that is a good writer – get their name to Don.

Social Media

Nothing new to report

Katie will maintain and Boost events.   Though the statiscis are convoluted, when people actively recommend that is powerful and indicative of doing really well. John Gentile was one success of social media share.

Far more traffic to go through friends  – if any of us want to put JSA on our facebook page.  We should do twitter.  We could hire someone to twitter.  You have to have someone to interact.

We could do a survey at check in “did you see us on facebook or find out about us in another way?”

Media rental

Out of state rentals might be a market.  A shopcart sytem might allow this.  Bill will researh

Webpage 

Don:  nothing to report just maintain it.

Hospitality

Rosalie trying to incorporate fun things, other than just food.  History, and interesting images  for decoration along with food., would be a very nice JSA offering.  Like water for chocolate.

Publicity

Mary in process of doing marketing plan, would like to develop a committee to do some advertising Estimated rates for an inch of column is $70. Would like authorization to publicize in Creative Loafing, or a Groupon, may or may not fit, may reach people we don’t ordinarily reach.

Would like a committee to put a plan together and come back to board to get ok to spend money with what is already in the budget.   

Membership:

Need nametags to be more portable.  Any ideas?

Some membership forms have gotten lost and are not in data base.   Contact lists need better coordination process.   

Library

Cathy and Peggy inventoring the books and need a few people to get it finished. Cathy has asked Bill to  categorize a list by each author. It takes time need to get computerized.

If team of people could help get it all alphabetized.

Computer Committee need to ask questions that will define what kind of system we build or buy.  We are using spreadsheet right now to track.

New business

Possible receipt of personal libray

Lewis La Fontaine would like to bequest a substantial library,  all collected works and his Redbook, some 500 books, to a group with a firm financial footing, that will be around for a long time, with the stipulation that the books all stay together.

Discussion on logistics of spreading out, and where to put the additions at the Link, and what to do with duplicates. Would it be appropriate to ask the Donor to bequeath some funding as well?

Bill will reach out to him and dialogue with him directly.

POSTCARD

Cost is $650 per event.  Price just increased to $950.  Is it worth it 4 x’s a year.

Don has done some reconaissance for other printers and found a place will do whole thing for $1150.

Bulk of expense is in mailing. Would need to attract 17 additional people to defray the increase of approx  $4000 a year.

Let’s check out Michigan Mailers –  a kickstarter that mails out card decks? Do they do the printing – we do masters, then they would send to printing and graphic design and mail it out.

It puts our name out there even if they don’t come out for that particular event. Gets their attention., can quickly reference. It is attractive, visually pleasing etc.

Board affirmed cards have great intrinsic value and is worth the additional cost.

Partnership

Deb –got a phone call from Amanda Brown Olmstead  – on the board of Kenny Leon’s True Colors Theatre

Suggestion about doing a symposium on his book the blues and the dance with a collaborative weekend of dance on Friday and Mark Winborn lecture on Saturday.

Deborah made a motion that we partner with True Colors Theatre and do joint marketing around our July Mark Winborn Blues event by selling discount tickets to our members, like we did with Georgia Shakespeare, and arrange it so we don’t get stuck with tickets. Explore putting ad in program and link our website pay for it up to $300.  Going to ask if we can do for free. Ask to put a poster and postcards in the lobby.

Bill seconded.

Vote – passed unanimous.

Ipads

Board already approved the pilot.  Should we go ahead and approve the purchase of IPADs for everyone doing financial transactions so that the receipts can be bundled together and reconciled by accountant.  We can set up separate wifi hot spot. Need 2 for front desk, 1 for bookstore, 1 for media.

Brooks has done an analysis. He is not here to inform.

Ron  motioned $2500 for 4 ipods and hotspot and a cap of $75 service plan.  Motion approved for team to finish the investigation, find the pricing for hotspot and monthly service, execute and report to board as they make these decisions.

Mary seconded.

Motion passed unanimously

ROSALIE’s Idea of Art Exhibit.

Request to explore art as a medium and doorway for investigating carl jung in some way, and as a possible money making venture.

Jung Society in Houston has such an exhibit.

Next meeting:

August 9^th at 2pm

Bill adjourned the meeting at 4:51pm

______________________

**** ADDENDUM ****

2015 PROGRAMS

January 24

John Gentile, PhD

The Hero / 100 Faces: A Storytelling Program with Music by Henry Scott

Saturday lecture 7:30-10:00pm

$350

February 27-28

James Hollis, Ph.D

Friday 7:30-10:00pm  & Saturday 9:00-1:00pm  : Dispelling the Ghosts Who Run Our Lives

$2000 + $ travel + food + lodging

March 21

Saturday lecture 7:30-10:00pm

$350

April 25

Saturday lecture 7:30-10:00pm

$350

May 16-17

Monica Wikman, Ph.D

Friday 7:30-10:00pm  & Saturday 10:00-5:00pm : Refining the Inner Bullshit Detector: Humor, Hermes and the Human Shadow

$1500 + $ travel + food + lodging

June 20

Susan Olson

Saturday lecture 7:30-10:00pm

$350

July 18
Saturday lecture 7:30-10:00pm

$350

August 15

Saturday lecture 7:30-10:00pm

$350

September 18-19

Guy Corneau

Friday 7:30-10:00pm & Saturday 10:00-5:00pm  : Holistic Approach to Cancer

$1500 + $ travel + food + lodging

October 17

Jutta von Buchholtz, Ph.D

Saturday lecture 7:30-10:00pm

$350

November 13-14

Jerry Ruhl, Ph.D

Friday 7:30-10:00pm & Saturday 10:00-5:00pm : Conscious Relationships

$1500 + $ travel + food + lodging

December 5

Saturday lecture 7:30-10:00pm

$350

In Attendance:

Bill Marshall

Peggy Sorrells

Cathy Shepherd

Don Huntley

Z Gilman

Deborah Huntley

Bob White

Deb Herberger

Katie Givens Kime

Mary Davis

Not in Attendance: Van Waddy, Deb Herberger, Bill Bridges

Call To Order: President Bill Marshall

Bill Marshall called the meeting to order at 3:10 pm. 

To Van and her Family

To Deb and her Family

Opening Ritual in honor of Van’s Mother and Deb’s Brother

Celebrating life and how we can hold each other in times of loss. Celebrating the great circle of life and death.

Wishing healing for Deb and Van and their Families.

Minutes

Z sent out the January minutes prior to the meeting.  Motion for approval.  Minutes accepted with changes. Motion passed.

Proposed Agenda distributed.

President and Treasurer’s report is merged

Transition changes from Ron to Bill to Chris.  Don has offered to be Interim Treasurer.  Interim Treasurer ought to be measured in months, Don has enough on his plate.  Thank you Don

Bill Marshall and Katie removed Chris Nichols signatory authority off the Jung Society corporate bank account. Do not need another endorsement stamp. We now have 2 bank accounts.  The original has $4000 in it that needs to be transferred to the new account that has $5000 in it.  Bill Marshall will keep media receives.

Current Sales Tax due with State of Georgia is $56.  The accounting firm used the wrong address for  the State Tax Bill (Trinitiy’s) – Trinity was offended.   Don will take on signing checks for speakers.  Don will look into and clarify whether cost effective to still use accounting firm.  Don will figure out how to get the cards transferred to the new accounts and will cut up the old ones.  With so many transitions and future ones anticipated, a binder needs to be created to hand over to the next person. Too much lives in just one person’s brain. Need to be able to streamline the process of handing off the info so that term limits are not so hard to end.  (Chris might be able to help with some notes he was documenting.)    Need to get a society credit card for Don to make purchases.

Move made to affirm Don’s offer to be interim Treasurer and changes to the account. Katie seconded. Motion approved.

Don let us know there were no checks entered into the new checking account which changes our end of the year report. New members were entered into quickbooks.  It is a fair amount of work to untangle.

Vice President’s Report  –  Kating nothing to report at this time.

Secretary’s Report:  question whether to allow members access to the Jung directory.  One person is asking for it. Suggestion to take this perk off the website until we can determine whether we will continue to allow.  Will table this discussion til next board meeting.

Committee Reports

Equipment: IPADs – Katie will bring them this time and will get hotspot transferred to herself and then to the Jung Society.

Front Desk:  Hollis: Who will man the Front desk for Hollis?   Peggy, Katie and Bill Bridges, Van CEU’s and pre-registration.  Val Cleveland is a new volunteer very excited to help, and will come early to be trained. Mary may be able to help,  however, she is introcucing Hollis.  Don will be video recording.  No dinner.  Peggy will pick up and deliver Hollis to airport.  Timing critical to get him to airport after workshop.

Programming:   Trinity has approved All of our meetings dates for this year.  Today we need to resolve the summer venue – whether coming to the Link or Trinity – for June, July and August – we have the rooms booked at the link for Saturday nights if we need. Saturday nights are not available at Trinity in the summer.  We do not have 2 day workshops in the summer.  Link space is $250.  Seats 60 comfortably, 75 cramped, we would have to do all set up and clean up., books would not be able to come over to the link.   Many negatives: different location, space is upstairs, space is small.  Mary so moved to keep the summer venue at Trinity- All voted in favor of Trinity.   

Jackie Wright and Marilyn Marshall want to collaborate on a lecture workshop: “Sex: The Flesh And Blood If It” for lecture.  Workshop:  “Eros, Psyche and Their Daughter Pleasure”:   Proposal to have them split the fee and pay for Marilyn’s airfare as she is coming from New Orleans.  February with Valentine’s might be a good fit. November is a possibility or next February.   November we need to think about capturing  memberships.  Pittman may be better for November.    

Movie Night: Deborah proposed DVD on Robert Bligh. A 60 minute self contained presentation like a documentary and then could have discussion, or Katie proposed Oscar short films.  Shall we pursue another lecturer or do a movie night?    Bill Marshall – “up to programming group to decide. “

BOOK REPORT:  Bob adding more books for Hollis to make sure enough – filling in the gaps.

MEDIA RENTAL:  Bill Bridges is absent.  Bill did a really good display but does not get foot traffic.   Discussion about how to best highlight Media Rental.  Perhaps reposition it in the room.  Make announcement about Media and Book sales.

NEWSLETTER:   A month away. No analyst article.  Deadline is right after Hollis.  Delay in getting out newsletter is a direct result of waiting for articles not necessarily a Vendor issue. We are lucky to have vendor as very few do this right now.  Cathy suggested having a bank of articles.  Katie suggested scaling down the newsletter.  Mary suggested developing a list of regular contributors.  Complications have been soliciting content. Discussion on doing a 4 page monthly instead of a 16 page quarterly.  Our quarterly newsletter is a great marketing tool. People love it. It is known nationally as credible and hefty.

Summer Board Meeting topic:  Making the Newsletter process more conscious.

Social Media:  Next meeting we can look at numbers for Bulkeley, Gentile and Hollis. Will have numbers of how many people are clicking on facebook that actually come to the lecture.

Publicity: Mary would like to spend money on Creative Loafing advertisement. It would have to be done in the next 5 days. Don:  $680: quarter page ad., or $400 for 1/8 page.  Bill Bridges is willing to make the graphic.  Discussion:  Is it worth it for Hollis- can learn whether an ad is effective. Should we have two 1/8  ads 2 weeks in a row or one ¼ page ad?  Don will get the deadline from creative loafing and talk to Bill Bridges. It needs to be turned around in the next 48 hours.  Proposal to have either 1 ad 10 days before Hollis or two 1/8 ads 2 weeks before and then the second preceeding the event but not so close to the event that it is too late.  Peggy asked for a vote.  All voted Aye.

Library:  Peggy:  Need computer and help getting info on the computer.  Bill Bridges had previously talked about cross referencing the material for media perhaps this would also work for books.

Other Old Business

Volunteers:  3 new volunteers  Mahshid Irvani for Hospitality, Jeanne Schull – working with data base, Val Cleveland – front desk.  Business for next meeting:  Should HOSPITALITY be on the Board?

D & O insurance. Ron and Bill Marshall were in conversation with someone from Tech. Had signed and sent the form. Didn’t hear back.  Tried to contact multiple times.  Needs follow-up.

NEXT BOARD MEETING SCHEDULED:   Sunday July 24^th   2 – 4pm.

Peggy made motion to adjourn.  Bill Marshall seconded

5:57pm meeting adjourned.