In Attendance:
Peggy Sorrells
Katie Givens Kime
Mary Davis
Don Huntley
Z Gilman
Deborah Huntley
Roseli Dias
Bob White
Deb Herberger
Van Waddy
Bill Bridges
Ron Hutchins
Not in Attendance: Cathy Shepherd, Brooks Bollman
Call To Order: President Bill Marshall
Bill called the meeting to order at 2:19 pm.
Announcement
Ron Hutchins has accepted a position as VP for IT at VA Tech. Congratulations and Thank you Ron for keeping us on your plate as our Treasurer while you transition. We will miss you in so many ways.
OPENING
Ron will run this meeting with Robert’s Rules of Order.
Approval of the agenda
MINUTES
Z sent out the January retreat minutes prior to the meeting. No changes or ammendments. Bill moved the minutes be accepted. Mary seconded to approve. Motion passed
Old Business:
Insurance
Proposal to put directors and officers insurance in the budget. Discussion around whether it includes errors and omissions and do we need that included in the insurance. $475 covers $1 million of the Board as a whole.
Deb motions to proceed with dno acquisition and investigate e & o. Peggy seconds.
Mary offers a friendly ammendment to authorize the president and treasurer to request additional information about e & o., and to procure if needed, and to proceed with the acquisition of insurance based on reasonable cost and up to $600 a year price point by making an executive decision without having to come back to the board.
Peggy seconds.
All agreed unanimously. Motion passed
ONLINE CD ORDERS
Order dependency on verification and then fulfillment of generating CD’s., sometimes creates delay.
Treasurer proposed all monetary transactions have the same end process by going directly into quickbooks., whether it is cd, book, media purchase, membership. Institute a division of labor for the mammoth task of treasurer with clear dilineation of duties around financials with an audit trail to be authenticated by a paid accounting person and audit committee to go through once a year.
Ron suggested a shopping cart system online to charge buyer immediately for online orders, membership etc. Discussion about automating and that some front end decisions must be made by a human.
Deb offered that it was good to tighten up and become more professional, with the benefit of making it user friendly for volunteers to do their duty.
Don will use GoPayment to process CD Orders
COMMITTEE REPORTS
BOOK STORE
Book department working well together. Tend to do very well with heavy hitters like James Hollis, $200.
Debra was approached about the idea of reviewing the book “Into the Heart of the Feminine” by Maximillian Harris. Perhaps writing a review in the newsletter with the possibility of selling them on consignment. Deb will give the book to Bob and Deb. We can honor that request to look at and possibly sell it.
Treasurer’s Report
Three handouts. Checking account balance is $12,112.46. Some of the funds should be moved over to the investment account. Investment account is $62,137.20. Net income of $7400.
Church rental: Debra: fees went up quite a bit but we will be charged the same as last year. The use of the fellowship Hall is $4500 and will be paid quarterly. One time use of Williams Hall is $1000 – a day., which we must use for Holis who gets $2000 up front. Leaving Trinity for new venue would cost more. We also need storage. Other venues charge lots for weddings and we would fall under space use that costs more.
Programs – Deborah
Updated program and budget amounts.
Monika Wikman coming in Thursday. Virginia Apperson will p/u and provide accommodations and will introduce her. Rosalie volunteered to drive Monika to an airport hotel after our board dinner at Paces and Vine Restaurant in Vinings.
Chris Antos – will talk about Echo Psychology which will give us a connection to West Georgia.
Guy Corneau – “To Live Again” a passage through cancer. Dialogueing with the hurtful parts of ourselves., and the joy of being in themselves and accompanying someone dying with humor, and depth.
Katie question – would JSA be interested in having Kelly Bulkeley, who ran a dream group at Trinity, is a scholar interested in neuroscience, dreams, jungian psychology, lives in Portland and teaches adjunct at Berkeley. He has enourmous data base of dream content. A good speacker and new book “The Big Dreams” coming out in 2016. A lecture workshop since it is expensive to fly him – We could Air B & B for housing. Fall or February?
Newsletter
Don: Age old problem of finding content. Feast or famine.
Monika was generous and sent a chapter out of her book and poems. Did not have room in this issue for her poetry.
Katie asked about doing book reviews. Could interest members and her students to do this – their experience of jung society or their dreams.
If anyone runs across someone that is a good writer – get their name to Don.
Social Media
Nothing new to report
Katie will maintain and Boost events. Though the statiscis are convoluted, when people actively recommend that is powerful and indicative of doing really well. John Gentile was one success of social media share.
Far more traffic to go through friends – if any of us want to put JSA on our facebook page. We should do twitter. We could hire someone to twitter. You have to have someone to interact.
We could do a survey at check in “did you see us on facebook or find out about us in another way?”
Media rental
Out of state rentals might be a market. A shopcart sytem might allow this. Bill will researh
Webpage
Don: nothing to report just maintain it.
Hospitality
Rosalie trying to incorporate fun things, other than just food. History, and interesting images for decoration along with food., would be a very nice JSA offering. Like water for chocolate.
Publicity
Mary in process of doing marketing plan, would like to develop a committee to do some advertising Estimated rates for an inch of column is $70. Would like authorization to publicize in Creative Loafing, or a Groupon, may or may not fit, may reach people we don’t ordinarily reach.
Would like a committee to put a plan together and come back to board to get ok to spend money with what is already in the budget.
Membership:
Need nametags to be more portable. Any ideas?
Some membership forms have gotten lost and are not in data base. Contact lists need better coordination process.
Library
Cathy and Peggy inventoring the books and need a few people to get it finished. Cathy has asked Bill to categorize a list by each author. It takes time need to get computerized.
If team of people could help get it all alphabetized.
Computer Committee need to ask questions that will define what kind of system we build or buy. We are using spreadsheet right now to track.
New business
Possible receipt of personal libray
Lewis La Fontaine would like to bequest a substantial library, all collected works and his Redbook, some 500 books, to a group with a firm financial footing, that will be around for a long time, with the stipulation that the books all stay together.
Discussion on logistics of spreading out, and where to put the additions at the Link, and what to do with duplicates. Would it be appropriate to ask the Donor to bequeath some funding as well?
Bill will reach out to him and dialogue with him directly.
POSTCARD
Cost is $650 per event. Price just increased to $950. Is it worth it 4 x’s a year.
Don has done some reconaissance for other printers and found a place will do whole thing for $1150.
Bulk of expense is in mailing. Would need to attract 17 additional people to defray the increase of approx $4000 a year.
Let’s check out Michigan Mailers – a kickstarter that mails out card decks? Do they do the printing – we do masters, then they would send to printing and graphic design and mail it out.
It puts our name out there even if they don’t come out for that particular event. Gets their attention., can quickly reference. It is attractive, visually pleasing etc.
Board affirmed cards have great intrinsic value and is worth the additional cost.
Partnership
Deb –got a phone call from Amanda Brown Olmstead – on the board of Kenny Leon’s True Colors Theatre
Suggestion about doing a symposium on his book the blues and the dance with a collaborative weekend of dance on Friday and Mark Winborn lecture on Saturday.
Deborah made a motion that we partner with True Colors Theatre and do joint marketing around our July Mark Winborn Blues event by selling discount tickets to our members, like we did with Georgia Shakespeare, and arrange it so we don’t get stuck with tickets. Explore putting ad in program and link our website pay for it up to $300. Going to ask if we can do for free. Ask to put a poster and postcards in the lobby.
Bill seconded.
Vote – passed unanimous.
Ipads
Board already approved the pilot. Should we go ahead and approve the purchase of IPADs for everyone doing financial transactions so that the receipts can be bundled together and reconciled by accountant. We can set up separate wifi hot spot. Need 2 for front desk, 1 for bookstore, 1 for media.
Brooks has done an analysis. He is not here to inform.
Ron motioned $2500 for 4 ipods and hotspot and a cap of $75 service plan. Motion approved for team to finish the investigation, find the pricing for hotspot and monthly service, execute and report to board as they make these decisions.
Mary seconded.
Motion passed unanimously
ROSALIE’s Idea of Art Exhibit.
Request to explore art as a medium and doorway for investigating carl jung in some way, and as a possible money making venture.
Jung Society in Houston has such an exhibit.
Next meeting:
August 9th at 2pm
Bill adjourned the meeting at 4:51pm
______________________
**** ADDENDUM ****
2015 PROGRAMS
January 24
John Gentile, PhD
The Hero / 100 Faces: A Storytelling Program with Music by Henry Scott
Saturday lecture 7:30-10:00pm
$350
February 27-28
James Hollis, Ph.D
Friday 7:30-10:00pm & Saturday 9:00-1:00pm : Dispelling the Ghosts Who Run Our Lives
$2000 + $ travel + food + lodging
March 21
Saturday lecture 7:30-10:00pm
$350
April 25
Saturday lecture 7:30-10:00pm
$350
May 16-17
Monica Wikman, Ph.D
Friday 7:30-10:00pm & Saturday 10:00-5:00pm : Refining the Inner Bullshit Detector: Humor, Hermes and the Human Shadow
$1500 + $ travel + food + lodging
June 20
Susan Olson
Saturday lecture 7:30-10:00pm
$350
July 18
Saturday lecture 7:30-10:00pm
$350
August 15
Saturday lecture 7:30-10:00pm
$350
September 18-19
Guy Corneau
Friday 7:30-10:00pm & Saturday 10:00-5:00pm : Holistic Approach to Cancer
$1500 + $ travel + food + lodging
October 17
Jutta von Buchholtz, Ph.D
Saturday lecture 7:30-10:00pm
$350
November 13-14
Jerry Ruhl, Ph.D
Friday 7:30-10:00pm & Saturday 10:00-5:00pm : Conscious Relationships
$1500 + $ travel + food + lodging
December 5
Saturday lecture 7:30-10:00pm
$350
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