Tag: Meeting Minutes

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                   JUNG SOCIETY OF ATLANTA BOARD MEETING (VIA ZOOM)

                  3/21/2021 TIME 1:04 PM – 4:21 PM

 

Present:      Deb Herberger: President, Incoming Communications

                     Nyambura Kihato: Vice President, Program Committee

                     Cathy Shepherd: Treasurer and President Emeritus

Peggy Sorrells: Incoming Communications and Library                                                        

Bruce Selvage:  Website, Publicity and Marketing

Van Waddy: Writing and Editing Committee

Deborah Huntley: Program Committee 

Barbara (Zee) Gilman: Program Committee, 

                                       Website and Volunteers 

Bill Bridges: Website, Publicity, and Marketing, Books & Media

Liam Gowan: Publicity and Marketing

Mahshid Irvani: Hospitality

Kristine Rudow: Secretary

 

Absent:          Bruce Selvage and Mahshid Irvani

 

OPENING CENTERING MEDITATION – Liam

 

CALL TO ORDER – Liam shared his Instagram post of quotes from Jung and images, which have attracted new followers and positive feedback. He demonstrated the work he is doing with videos on Instagram. Deb suggested that publicity and web site committees explore the possibility of creating continuity in sharing information between other committees on the web site.

Cathy stated 101 tickets sold for Susan Olson’s lecture on 3/20/21 and

Liam shared Cathy’s idea of Instagram address on Zoom screen during programs. Deb suggested adding a FB page.

 

REVIEW OF 1/17/2021 MINUTES – Kristine stated changes made by Deb and Cathy from original minutes. Nyambura made a motion for approval and Zee seconded the motion. The motion was passed by all the board members.

 

 

Revisions to the 2018 Secretary Minutes and Bylaws are affirmed.

 

Deb reviewed the history surrounding the Amendment to the Bylaws made in 2018, which declared that the Treasurer be appointed by the executive board, and report to the executive board: The Executive Board voted on 10/14/2018 to begin the process of such amendment. This proposal was voted on and approved by the Membership (as required by the Bylaws) at the 11/10/2018 meeting.  Deb explained that the Bylaws document was never revised to reflect the Amendment made and read a suggested revision.

A suggested revision to the Secretary’s 2018 Minutes Addendum, which captured the membership vote on November 10, 2018 was also read.

Cathy made a motion, Zee seconded the motion, and the Board approved to accept the 

Revisions made to the Secretary’s Addendum to the 2018 Minutes as well as the revision to the existing Bylaw document.

Kristine is to retype the Amended Bylaw document reflecting the revision approved on March 21, 2021 and make it available to each board member.

 

TREASURER’S REPORT (Cathy emailed copy to each Board member)

 

2021 Budget Key Points –  (For details see last pages of the minutes)

 

Event Fee Income $18,246

Member Dues $6,980

CEU Income $4,000

Total Estimated Income – $29,226

 

Total Estimated Costs and Expenses – $17,834

 

Estimated Income after expenses – $11,392

 

Cathy reported she has paid all taxes,including penalties and late fees.She also reported on her difficulties accessing our Vanguard  account so far. She is concerned their services are not particularly friendly to small non- profits. She is investigating other possible investment services. She also described the inability of our website to classify income in a detailed format, to make it easily integrated with Quickbooks. A Treasury Committee could help with these problem areas.

 

Items Approved

 

Cathy appointed as treasurer and to be reviewed end 2021.

Deb made motion and Liam second the motion.

1. Formally make Cathy Treasurer for legal reasons.

All Board members approved the motion.

 

2. Name a Treasury Committee to work together on investments and other treasury issues.

At onset, it is be a 3-person committee: Cathy (Treasurer) Deb (President) and Roger Rudow (consultant) to help with investments, Quick Books and other issues.

Board to vote on all future members on the Treasury Committee

Van made the motion and Deborah seconded the motion.

All Board Members approved the motion.

 

3. Do we want to continue paying for the council of churches?

All Board members agreed to continue with the council of churches with a donation of $100 a year.

 

4. Donations to the Link.

Cathy suggested continuing to donate $1000.00 to the Link every 2 years.

This year’s donation is in celebration of their 30th year Anniversary.

Van made such motion to donate this year and Deb Seconded the motion.

All Board members approved the motion.

 

Items Proposed or Under Consideration

 

1. The length of term for the Treasurer will be decided at the end of 2021.

 

2. Hire someone to do QuickBooks, audit and to help with the yearly budget.

Find persons to help with web site modifications integrating Stripe and Quick Books and qualified to give overall review to explore other options. Research is needed to determine how to move forward.

 

3. Do we want to budget for in-person programs this year? Link charges $35 an hour, CJ $150.00 to do zoom and in person together. He has equipment. Will need to check the Link’s Internet’s capability.

Link requires booking ahead, cancelations accepted as needed without penalty. Cathy booked the Link July through December, with exception of Hollis’ lecture in November. To be decided, if added equipment is needed to improve quality of the Links Internet service. A budget for in-person programs still needs to be determined.

 

4. Do we want to incorporate Zoho info into Constant Contact?

Board agreed to incorporate Zoho into Constant Contact.

CJ to set up Constant Contact to create an address list for new membership.

Cathy and Nyambura will begin the process of updating membership lists and report back on how to proceed and how CJ assists in incorporating the lists into Membership Works. Cathy will ask C.J. to add physical addresses to the sign up screen.

Develop ability to allow Board members easy access to Membership Works.

 

5. Do we want to do another postcard mailing of events this year?

Cathy will not budget another mailing for this year. Maybe review again when we begin to return to in-person programs.

 

6. Passwords – How do we manage them?

Bill suggested using a password vault called Last Pass Teams, which offers the service at a fee of $4.00 per person monthly, as well as other options. Deb questioned the transfer of passwords every 2 years and Bill suggested get opinions of others and for options for non-profits and to check a company called Tech Soup. Cathy suggested that  the Treasury Committee research available options.

 

7. Treasury Committee to list and locate all physical assets of the Society. Deborah said Amy at church would be agreeable for Jung Society to collect any of our physical assets from the church.

Anyone holding assets please be sure to add to the list.

 

Deborah made the motion accept budget as it is. Deb seconded the motion. All Board members approve the motion.

 

CJ – DEVELOPING PROTOCOLS for his Contracting

CJ works on an hourly basis for $20 per hour and plans to give top priority to the society’s needs and has requested structured ways to prioritize his time.

Board members want to adopt a system of fairness to pay CJ for time

spent in assisting members with web site projects.

The members voted to give CJ the title of Tech Administrator with duties of IT and Zoom Coordinator. Zee made the motion and Cathy seconded the motion.

All board members seconded the motion.

 

PROGRAM COMMITTEE (SPEAKER CONTRACTS, PROGRAMS)

*The Program Committee will finalize our contract for speakers and the updated contract will be sent to Jutta von Buchholtz`.

*Adjustments to upcoming programs:

Saturday June 19, 7:30 Jutta von Buchholtz

Saturday July 17,  7:30 Jerry Rhul

Steve Busser to lecture in place of Keiron Le Grice who will reschedule in 2022

*Waiting to hear from Donald Kalsched to determine the dates to schedule the September and December dates.

*Introductions for Jerry Rhul, Jutta von Buchholtatz and Lionel Corbett TBD

*CEU’s  for Steve Buser TBD

*Breakout rooms can be used within CEU’s? CJ has stated that it would not be complicated to break people into therapist and non-therapist breakout rooms.

Deborah stated this may be advantageous for online workshops if we are unable to do in-person workshops.

Jerry Wright is interested in (and possibly Steve Buser) doing in-person events.

The status of Covid health concerns will determine when to begin in-person events. Only local speakers will be considered for in-person events since they involve much less expense. Cathy is to budget for 2 in-person events.

 

 

WEBSITE (Registration, CC Reminders, Other)

Discussion of the development of archives for storing membership and minutes, etc. onto the website for Board member access only. CJ has 2 options to be considered and Deb recommended CJ to attend the next board meeting to discuss these options. Bill suggested that it be easily uploaded and user friendly, making modifications and the uploading of new versions easy with some editing controls that have no blocks to board members for entry into the system. He suggested Drop Box be considered since it is made for this type of use.  

Cathy suggested getting CJ to teach us how to access Membership Works and prepare board members for entry into the Archives.

Bill said Constant Contact reminders on target to go out as planned. 

 

PUBLICITY

Liam added as Administrator for Jung FB page and will need to be able to link accounts in order to cross post. Bill suggested adding a backup administrator, Zee agreed. 

(See also Liam’s opening remarks.)

 

INSURANCE

Deb is exploring insurance needs to cover the Society and the board for any liability risks of in-person meetings and other concerns. Deb is working with a broker to find a policy that meets our needs at a good price. 

Online registration, program descriptions and our FB page will provide notice that we record our programs.

 

WRITERS’S CORNER

The Program Committee will work with the Writer’s Committee (when needed) to determine wording for the notices that we record our programs.

Bill will help Van on how to navigate and post to the writer’s corner.

Van to review Hollis’s book.

 

CEU’S/ PROGRAM EVALUATIONS

CJ is to help Karen reconfigure our online evaluations. Many program participants have been unable to fill these out after the lecture.

 

INCOMING COMMUNICATIONS

Peggy asked that we keep her informed of any changes so that she can answer  questions from incoming calls, e.g. CEU changes.

 

 

SCHEDULE NEXT MEETING

Board meeting 6/13/2021 1:00 PM

 

CLOSE

Liam closes the meeting with a deep breath of acknowledgement for all that was accomplished. Meeting ended 4:21 PM

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JUNG SOCIETY OF ATLANTA BOARD MEETING (VIA ZOOM)

1/17/2021 TIME:  1:00 PM – 4:50 PM

 

Present:       Deb Herberger: President, Incoming Communications

                   Nyambura Kihato: Vice President, Program Committee

                      Cathy Shepherd: Treasurer and President Emeritus                           

 Peggy Sorrells: Incoming Communications and Library

Bruce Selvage:  Website, Publicity and Marketing

Van Waddy: Writing and Editing Committee

Deborah Huntley: Program Committee 

Barbara (Zee) Gilman: Program Committee, Website and               Volunteers 

Bill Bridges: Website, Publicity, and Marketing, Books & Media

Liam Gowan: Publicity and Marketing

Mahshid Irvani: Hospitality

Kristine Rudow: Secretary

 

 

Opening Ritual – 1:00 to 2:40 pm, Brief Break

 

Call to Business – 2:45pm

Deb called the board meeting to order after the opening ritual. In her opening remarks she emphasized further development of our existing committees with less dependence on a chair-person, the goal being better collaboration between committees and interfacing with the website. She reviewed and confirmed the composition of website and program committees as listed in the membership list above. And she referred to the need for the creation of new committees  such as Budget (assisting the Treasurer) and Writing/Editing (assisting with out-going communication as well as a possible vehicle for creative writing on the Website).

 

Nyambura called for approval of the 11/29/20 and 12/27/20 minutes. Deborah amended minutes regarding January Black Book Program – no CEU’s will be offered. Zee made motion for approval and Van seconded the motion. The motion passed by the board.

 

CEU’s

Karen Hebert agreed to do CEU’s and Van agreed to prepare with the speaker a synopsis of the program for CEU eligibility. The board agreed to the waiver of CEU fees for Karen to compensate her for her volunteer service. CEU’s will be offered on any eligible program, as a service to licensed members.

 

Incoming Communications

Peggy agreed to help monitor the Jung phone line and transcription of the phone calls  into emails received through Vonage@ Transcription Service. 

 

Writing and Editing Committee

Van agreed to assist with writing and editing for the website and program committees, or in any area requiring literary writing or editing. For future consideration, the idea of establishing a Writer’s Corner on the website was discussed.

 

 

Treasurer Report

Cathy, Interim Treasurer, will be working with a Budget Committee, as it is established. She indicated that she will be presenting a more complete Treasurer’s Report at the next board meeting after the transfer of management of QuickBooks from the previous Treasurer has been completed and  information for analysis and report is more available. Don Huntley prepared a 2020 Treasurer’s Report  (which was emailed to board members on Jan 4). Deb will email it to all board members who missed Don’s mailing, prior to the next Board Meeting. A friend and former AJS Board member, Don Tyner, provided Cathy with a possible volunteer through the Scope Program to assist with QuickBooks. Cathy reported she may need to pay for some resource people to get all the books in order.

Updates on treasury committee progress, 1099’s, and taxes, etc.

will be given in the March 21st Budget Board Meeting 

 

 

Delineation of  Levels of Volunteers

Board members will continue to receive waiver of membership fees, but that will not include spouses. Any other waivers will be determined on a case-by-case basis.  The different forms of volunteers within AJS  were described as being: Elected Officers, Board Committee Members, Volunteers and Unpaid Consultants. Not all Committee Members are Board Members (example: Karen Hebert on CEU Committee).

 

ByLaws

Secretary will revise and update our bylaws and distribute them to board members. It was recalled that bylaws were changed and approved by membership for the Treasurer to be a non-elected appointed position. Deborah to assist in updating the bylaws as needed and Deb to find minutes for 2016-18 confirming the date of bylaw amendment..

 

Program Committee

Outgoing publicity emails regarding programs will be handled by Nyambura and Zee, coordinating with Bill on Website. Nyambura volunteered to work with Deborah to develop an efficient way to archive program materials for future, repeating presenters and other information to aid other committees. Board agreed to keep programs virtual through 2021 due to Covid. Hollis recommends going hybrid as we move forward after Covid. Program Committee will work with Publicity Committee to provide shortened descriptions for social media purposes

 

Deborah’s Review of Upcoming Programs for 2021

 

1- Sunday, January 31, 2- 4 PM, Sonu Shamdasani

2- Saturday, February 20, 7:30 PM, Rebecca Armstrong

3- Saturday March 20, 7:30 PM, Susan Olson

4- Saturday April 17, 7:30 PM, Kathleen Wiley

5- Saturday May 15, 7:30 PM, Lionel Corbett

6- Saturday June 19, 7:30 PM, Jerry Ruhl

7- Saturday July 17, 7:30 PM, Jutta von Buchholtz

8- Saturday August 21, 7:30 PM, Jeanne LaCourt

9- Saturday September 18, 7:30 PM, Donald Kalsched*

10- Sunday October 17, 2- 4 PM (?), Jerry Wright  

11- Saturday November 6, 7:30 PM, James Hollis,  

12- Saturday, December 4, 7:30 PM, Keiron Le Grice*

 

* projected but not yet confirmed

 

 

Website Committee 

Bill’s checklist of items needed to fill in an event and open registration on the website:

*Text description of the speaker’s event, including title.

*Speaker bio, including an approved photo from the speaker.

*Costs for members, non-members, students and various CEU add-ons.

 

Website advertising versus website registration: registration for multiple events was deemed to be appropriate, while advertising should be targeted only for the upcoming program. As soon as an event is finished, content for the next event needs to be ready  for use in advertising.

 

Publicity and Marketing Committee

Bill, Liam, and Bruce will work together with the Programs Committee as needed. Cathy (outgoing Programs) and Liam looked into short videos for Instagram and will test one for Rebecca Armstrong’s upcoming program.

Constant Contact – Bill will complete work with Don Huntley in learning Constant Contact app. Zee and Nyambura plan to learn as well and to assist Bill with content and sending out reminder emails on upcoming events. 

Instagram and Facebook – Cathy suggested using Sonu Shamdasani materials for testing possible use of similar content for future speakers.

 

Next Board Meeting was  scheduled for 3/21/2021, 2 to 4pm  and is to emphasize Treasurer’s Report and the approval of a 2021 Budget.

 

Meeting adjourned 4:50 PM

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Jung Society of Atlanta Board Meeting (online via Zoom)

 11/29/2020, 2:00-3:36 pm

 

Present: Cathy Shepherd, President

Deb Herberger, Vice President

Nyambura Kihato, Secretary

Kristine Rudow, Incoming Secretary

Peggy Sorrells, Library/Registration

Bruce Selvage, Membership

Van Waddy, CEU Coordinator

Zee Gilman, Volunteer Chair

Bill Bridges, Books and Media

Mahshid Irvani, Hospitality

 

Absent: Liam Gowan, Publicity 

Deborah Huntley, Chair of Programing Committee, Church Liaison, 

Don Huntley, Treasurer, A/V Coordinator, Website, Emails  

 

• Cathy called the meeting to order at 2:08 pm. She introduced board members to our incoming secretary, Kristine Rudow. Board members introduced themselves, explained their roles, and welcomed Kristine on board. They offered their support to her as she starts her new role as secretary. Nyambura will hand over the society’s binder containing board minutes and business documents to Kristine. Board members thanked Nyambura for her service as secretary.
• Nyambura acknowledged changes to the previous minutes from 11/1/2020 made by Cathy and Don and asked if there were any other changes. Board members said there were no other changes. Zee forwarded a motion to approve minutes of 11/1/20, Bill seconded, all were in favor. Minutes for 11/1/20 were approved. 
• Cathy and Don went to the Wells Fargo bank and got our account changed to their names from Bill Marshall’s. They wanted to get a credit card but there are issues with liability. We may be able to get a Vanguard credit card. We have a debit card currently but no credit card. This item will be revisited later.

 

Postcard – Zee 

• Deb shared an image of the new postcard to be mailed out to members. It lists upcoming programs and reminds members to renew their membership. Zee said the information on the postcard is intentionally limited, so people can visit our website to get more information, which will draw more traffic to our website. 
• Zee will contact Don to find out how she can use the printer he has been using. She will also need access to the membership emails from Don. Cathy said getting this postcard mailed out soon is important for next year’s membership.
• Board members said they liked the postcard and thanked Zee, Cathy, and Liam for their work on the postcard.

 

ARAS – Cathy

• ARAS gave Cathy an access code to members who choose to take advantage of ARAS membership discount for $25 ($75 off membership). CJ will help by notifying members who are interested. 

 

Website – Bill

• Bill said he is working his way around the website and is figuring things out. CJ helped with the CEUs for Renee’s event. Bill said he has never used Constant Contact (which has a list of emails) and felt CJ could probably help; however, CJ  would need the password from Don. Board members felt we should be able to access the mailing list so important work does not get stalled if Don is unavailable.
• Bill said he was able to figure out Avada, a WordPress plugin, but said it is complicated and not user-friendly for non-coders. He added that Membership Works is OK to work with. 
• Cathy will send Bill a list of upcoming events for 2021 so Bill can add them on the website and members can view and plan ahead. Bill offered to upload events on the website moving forward. Board members thanked him for this and for the ongoing work he has been doing on the website. 
• Zee said it is important to have more than one person able to work on the website. Cathy, Zee, and Bill felt that CJ could help interested board members learn to use Membership Works. Bill could also help train interested board members to work on the website. 
• Bill explained how board members can get free tickets and pay for CEUs on the website. Several board members said they tried it out and it went through OK. 

 

Programs – Cathy 

• Renee Lestrange is confirmed for 12/5; Deb will introduce her. Cathy wondered whether we would like to have a “social hour” before the event for people to catch up online, like we did briefly before Jeffrey Kiehl’s event. CJ will continue to unmute at the end of the event for people to applaud.
• Sonu Shamdasani will do his 1/31/2021 event for the discounted fee of $1200 that Deborah negotiated. The fee will be $25 for non members, $20 for members. All board members voted in favor of this fee. Cathy will find out whether Deborah could reach Hollis and ask him to introduce Shamdasani. If not, Bill suggested that John Beebe would be a good option. Other board members agreed, since he is well respected and is on our board. Cathy will talk to Deborah about this, and may ask Virginia to help contact Beebe. Cathy shared that Shamdasani will be doing a free event on 12/7 on the Jung platform for those who may be interested to see him there.
• Bill would like a bio and description of the Shamdasani event so he can upload to the website and share on social media. Bill inquired about the specific title of the event. Cathy will check on the title and get back to Bill. Bill will also highlight that the event is on a Sunday, and that it will not be recorded at Shamdasani’s request.
• Cathy gave an update on the lineup of programs so far, including titles for events by Susan Olson, Kathleen Wiley, and Jerry Ruhl for 2021. 
• Now that we have online registration through the website, there is no need for members to be locked out from registering the night before an event. All board members voted in favor of leaving registration open until the program starts. CJ can help coordinate this and let members in. 

 

CEUs 

• Cathy will find out whether we will offer CEUs for Rebecca Armstrong’s event. 
• Bill explained how board members can purchase CEUs on the website.

 

Donations

• Cathy said we received a $250 donation. After she sent a thank you note, the donor donated another $250.
• Zee suggested the president write a personal note to donors. Cathy will send Deb a logo that Deb can use to send personalized thank you notes.

 

Next Year- Deb 

• Deb and Cathy discussed Sonu’s event and how the communication technology will be handled.
• Kristine requested having a recording of our meetings for the first few meetings as she gets used to writing minutes. Deb said she will make those available with CJ’s help. Nyambura, Cathy, Zee, Deb, and Peggy offered their help and support to Kristine as she gets used to her role as secretary. 
• Deb talked about Jeffrey Kiehl coming to our retreat to talk about the mandala, our vision as a board. Deb said Deborah emailed to say she and Don Huntley  “would do their best to attend on 1/17/2021”, and everyone else on the board  (with the exception of Bruce) had responded affirmatively. Jeffrey will send material to Deb on the mandala which she will share with the board before the event. 
• Deb read a passage that Van shared from one of Jung’s letters about holding the tension of the opposites. Deb reflected on how this message can inform our way forward as a board. She expressed her vision to have committees and board members collaborating on tasks and working together to ensure that the society’s business and activities continue to run smoothly even when key board members are unavailable. 
• Deb said that since Jeffrey Kiehl offered to meet with the board for free, we could make a donation to an environmental cause on Jeffrey’s behalf. Deb made a motion to make a donation of $200 to Jeffrey Kiehl in lieu of a stipend for our board meeting on 1/17/21. Bill seconded. All were in favor. 
• Do we want to invite Jeffrey Kiehl on our advisory board to replace Lloyd Nick? Zee forwarded the motion. Van seconded. All were in favor.
• Deb will send us reflection questions after getting Jeffrey’s material for the retreat. She invited board members to email her their ideas about committees, chairs, and goals for the society moving forward. Cathy suggested setting aside about 15 minutes during our 1/17/21 meeting to discuss the Shamdasani event. 
• Deb raised issues to consider about recording meetings, particularly our January retreat. She suggested that we don’t record the first section with Jeffrey Kiehl’s presentation in order to enable the secretary to fully engage as a participant, and to allow people to share openly. Many board members agreed with this.
• Deb and Cathy explored ideas about how to include new items on the budget like Zoom and website expenses and noted that old items like food costs are no longer on the budget. Board discussed what happens post COVID-19. Should we do a mid-year budget to reflect changes as they occur? Bill asked about our venue post-COVID. Deb said if we return to in-person meetings, we need to explore a more cost-effective venue like The Link versus returning to the church. Bill said we should test the Internet at the Link at that time to ensure it will work well for our needs.
• Board members expressed their appreciation for Cathy’s steady leadership through a turbulent year, where we got a lot done including launching a website, moving to online meetings, and managing to thrive through COVID. Mahshid expressed gratitude for Cathy’s hosting of board meetings at her home. 
• Board members expressed their support for Deb, Nyambura, and Kristine as they prepare to take on their leadership roles on the board in 2021.
• Deb texted and emailed Bruce about our meeting Jan 17; Cathy will call Liam to update him on today’s meeting.

 

The next board meeting is scheduled via Zoom for 1/17/2021 from 1-4 pm. Jeffrey Kiehl has been invited for the first 60-90 minutes to guide the board towards our 2021 vision. There will be a business meeting following to include specific goal setting and any “last minute” planning for the Jan 31st presentation. A date for the next Board Meeting for 2021 Budget Setting will also be determined.

 

There being no other business, the board meeting ended at 3:36 pm.

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Jung Society of Atlanta Board Meeting (online via Zoom)

 11/1/2020, 2:00-4:15 pm

Present: Cathy Shepherd, President

Deb Herberger, Vice President

Peggy Sorrells, Library/Registration

Bruce Selvage, Membership

Van Waddy, CEU Coordinator

Zee Gilman, Volunteer Chair

Deborah Huntley, Chair of Programing Committee, Church Liaison, 

Don Huntley, Treasurer, A/V Coordinator, Website, Emails 

Bill Bridges, Books and Media

Liam Gowan, Publicity

Nyambura Kihato, Secretary

Absent: Mahshid Irvani, Hospitality 

• Cathy called the meeting to order at 2:10 pm. 
• Nyambura asked if there were any changes to be made to the previous minutes from 9/20/2020. Cathy mentioned she made some changes and Nyambura acknowledged them. Van forwarded a motion to approve minutes of 9/20/20, Cathy seconded, all were in favor. Minutes for 9/20/20 were approved.
• Cathy welcomed Liam Gowan, who will be the society’s publicity officer. Liam introduced himself to the board. Board members took turns to introduce themselves and speak on their roles; they welcomed him onboard.

Nonnie Cullipher Web Event 10/17/2020

• Cathy reviewed Nonnie’s event. Board members agreed it was great; Deb said the recording was of good quality.
• Cathy followed up on the business meeting on 10/17/2020; board members said it went well. Peggy wondered what happens on Zoom if somebody has an objection. Cathy said that she will talk to CJ to explore how to do that (e.g. raise your hand feature or speak up), then email the board with a response.

Membership and Website – Cathy

• The board decided to keep membership dues as they are.
• Should we continue to have 8 free programs and 4 paid programs? Cathy said the trend has been that members attend more free rather than paid events. Zee suggested we just mention some lectures are free, without specifying how many. Don suggested using a range for free lectures, like 6-8. Many people agreed with this approach.
• Do we want to send out a postcard asking members to renew membership? Or should it all be online? It was decided that we should send out an email first to ask members to register, connect them to CJ if they have any technical questions, then mail a nice postcard later. Liam, Zee, and Cathy will work on putting a postcard together. They will put names of speakers and general topics without listing specific programs and dates, and send it out in the next month or so. Don will send out email reminders for membership renewals.
• What about members who can’t go online? Don said our regular mailers serve this purpose and will capture members that we would miss if reminders were all online. Members can correct/edit their information on the mailer or online. For those who send mail ins, CJ can help upload their information on the website.
• Don wondered how the crossover date on the new website will affect our membership. Also, how can members take advantage of the two free months on the website? These are questions for John. 

** Post non-meeting comment follows **: there is no way to do this with current website software.There will be a hard boundary at the end of year.

• Is the ARAS membership good as a perk? Zee likes the idea. Deborah asked if membership information will be protected. San Francisco Jung Society has a relationship with ARAS; Cathy can find out how they do it. Don, Cathy, and Peggy have been members of ARAS and shared their experiences. Deb wondered whether we could offer ARAS membership for a year, then reassess. Bill asked whether members who are interested in ARAS can get an access code. Don asked can we get a link from ARAS for their membership? Cathy wondered whether CJ can figure out how to do these things on the website. Cathy will find out more from ARAS and John about how this can be done.
• Peggy asked whether we could market to colleges and universities. Liam said he is willing to explore ways to spread publicity in new areas like these. It was mentioned that colleges and universities are not an ideal place for promoting meetings during Covid.
• Bruce said he continues to promote our programs with images on instagram, Cathy suggested Liam could work with him on this.   

Deborah – Programs

• Deborah confirmed Jeffrey Kiehl’s program in November. Pete will introduce him. CEUs have been approved.
• Renee Lestrange presents on the archetype of the home on 12/5. CEUs have been approved. Deb will introduce her. Renee requested that we don’t record her lecture, or edit it so that her client information is protected. How to edit out information on Zoom? Perhaps CJ can help. Cathy said 15-20% of registrants watch the lecture as a recording. If we don’t record the lecture, our numbers and income could be low. Deborah will talk to Renee again and get back to the board. If we don’t record, we will have to inform members beforehand. 
• Sonu Shamdasani is willing to do a January lecture on the Black Books, a great perk for 2021 membership. Bill can boost it on FB. Sonu is in London, 5 hours ahead, so CJ will have to coordinate the event with Sonu’s tech person. Sonu’s speaker fee is $1500. Deborah will try to negotiate a discount and ask whether he can advertise for us on his website. We can’t record it because he didn’t agree to it; he has copyrighted his material. Sonu uses Zoom Webinar (not Meeting, which is what we have). CJ needs to answer technical questions re: Zoom Webinar vs Meeting. The board voted to bring Sonu on for January 31st, Cathy will follow up with CJ.
• Deborah gave an update on James Hollis and said he has committed to doing an event for us in November 2021.
• Susan Olson is interested in talking this winter/next spring on how we are finding safety and being creative using online formats (free event for members). 
• Kathleen Wiley is available March or April. She will talk about staying in the body in our online world. She wants to start at 7 pm rather than 7:30 pm. Deborah will follow up with her about this (event will be free for members).
• Jutta will speak in June/July about animals in dreams and myths.
• Jerry Wright will talk in the fall, September or October. He has a new book coming out. He’s requesting 4-6pm on a Saturday. Perhaps Sunday would work better? Cathy will ask whether he can do Sunday, which is probably better for attendance (event will be free for members).
• Rebecca Armstrong talked with Cathy about her topics, including: The Illusion of Time and The Inner Quest: Deep Mythologies of Love and Why We Resist Them. The latter may be a great topic for Valentine’s Day (free event for members).
• Jerry Ruhl might accept $400-600 – Deborah will put him on the schedule.
• Lionel Corbett will talk on The God Image. Can he include something on dreams? Deborah will ask and follow up about his fee. Van will send Deborah his contact. 
• Board members thanked Deborah for putting out great programs and speakers.

CEUs – Van

• Van and Karen have been coordinating CEUs: $100 for LPCs, $50 for MFTs, $50 for SWs = $200 total cost. We get an average of 12 CEUs per meeting at the rate of $25. At best, we make $100 for CEUs. Board voted to keep CEUs at 25$.

Lloyd Nick

Lloyd Nick passed away, he was on our advisory board. Cathy sent a card to his wife. We’ll light a candle for him at our next event. Do we want to replace him on the advisory board? Deb suggested we indicate “In Memoriam” on the website for now. Don said he has problems editing the website. Bill offered to look at the website and try, but he needs admin privileges. Don sent him login information, Bill will try it out. John needs to change it so that Bill and Don can edit the website as needed. 

The next board meeting was not scheduled. The new president will work with Cathy to decide when our next meeting will be, and send out an email then. 

There being no other business, the board meeting ended at 4:15 pm.

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Jung Society of Atlanta Board Meeting (online via Zoom)

 9/20/2020, 2:00-4:30 pm

Present: Cathy Shepherd, President

Deb Herberger, Vice President

Peggy Sorrells, Library/Registration

Bruce Selvage, Membership

Van Waddy, CEU Coordinator

Zee Gilman, Volunteer Chair

Deborah Huntley, Chair of Programing Committee, Church Liaison, 

Don Huntley, Treasurer, A/V Coordinator, Website, Emails 

Bill Bridges, Books and Media

Nyambura Kihato, Secretary

Absent: Mahshid Irvani, Hospitality 

• Deb opened the meeting with a blessing from the New Zealand Common Book of Prayer. Cathy called the meeting to order at 2:08 pm. 
• Nyambura asked if there were any changes to be made to the previous minutes from 7/19/2020. Deborah and Deb H. had some revisions to make regarding the December meeting and new website respectively. Nyambura noted them and updated previous minutes to reflect those changes.
• Zee forwarded a motion to approve minutes of 7/19/20, Van seconded, all were in favor. Minutes for 7/19/20 were approved.

Fanny Brewster web event 9/19/20

• Cathy reviewed Fanny’s event last night and all board members agreed that it was a wonderful event, very healing and engaging. 
• Cathy addressed Fanny’s concerns about her lecture being recorded and who it will be shared with. Deb H. said that Fanny’s style is more personal than a typical lecture format and this could be the source of her discomfort about recording personal material that is shared during the event. 
• Deborah said she had informed Fanny that the event would be recorded. Peggy suggested creating a contract/agreement that says so in writing in order to make it clear and avoid confusion. The speaker could be reminded again at the beginning of the meeting, and Cathy or CJ could also make an announcement to inform participants that they will be recorded. Deborah agreed to contact Fanny and talk with her about her concerns.
• Don said that when people pay for Zoom events, they expect to receive a recording to watch later. He explained that the Zoom link they receive cannot be downloaded, but the recording can be watched online. 

New website 

• Cathy and Don agreed that getting the website up online and making sure members can log on before our next program is a priority. Members need to sign in to verify their membership so that they are charged correctly for programs. Zee said we should test the website first to make sure members can log in before we go live.
• Don said he had trouble signing in the new website and his workload has been mounting. Solutions were explored, e.g. meeting with John Waddy, training CJ to do more of the Zoom work, using Eventbrite to automate the process, and having better communication between CJ and Don. Cathy asked if having CJ in our meetings would be useful, board members agreed. Cathy will invite CJ to our meetings, and will help set up a meeting with Don and CJ to collaborate on tasks. CJ can also help train board members to edit the new website. Bill offered to help with this training as needed. John can post instructional videos for us.
• Don clarified that our website does not send out Zoom links for events. He has to do this manually, which is labor intensive. Cathy, Don, and Bill agreed that automatic Zoom confirmations should be discussed in the meeting with John. Bill said that nobody should get a Zoom link until they’ve paid for the event. Members can log in and select the $0 for free member events. 
• Cathy thanked Bruce for uploading pictures. Bruce said a wider banner would include more pictures. Cathy said this could be discussed with John.

Deborah – Programs

• Deborah confirmed that Noni Cullipher will be coming next month. Even though there are no CEUs, a lot of people have already responded. Virginia Apperson will introduce Noni. Virginia, Pete and Noni will all participate in the presentation; therefore, CJ needs to contact all three to help them through the event. Deborah clarified that Pete and Virginia will not be paid. 
• Gary Sparks, our November speaker, has not been responding to Deborah’s attempts to contact him about his event. Deb H. suggested to try texting. Deborah said she will keep trying to reach him. Cathy added that if we don’t hear from him in the next two weeks, we will have to reschedule him to a later date. In the meantime, backups may be needed. Possibilities: Deborah suggested moving up Jeffrey Kiehl from next spring. Bruce offered to connect Deborah with Kiley Laughlin from CA, who has worked with Sonu Shamdasani and the Jung family on the Red Book, and may be willing to do a program on it. Deborah will follow up with Kiley. CEUs could be made available if the content is adjusted accordingly.
• Bill needs the program details for our next event up on the new website so he can post a registration link for it on FB. Don said membership log ins and email addresses need to be resolved for this to happen.
• Options for December speakers were discussed, including Hollis. Past speakers like Jacqueline West, Jerome Bernstein, Ann Ulanov, Becca Tarnas were suggested. Deborah said she can try to get Sonu Shamdasani’s contact from Hollis and see whether he could do an event. 
• Deborah said we pay the lowest rates for speakers compared to other Jung societies. We need to consider increasing our rates. Some speakers get around $1500 for a 2-hour program. Deborah suggested for Zoom lectures, $400-$600 is reasonable. Board members agreed. Cathy made a motion to increase our speaker fees from $350 to between $400-$600, starting immediately. Bill seconded, all were in favor. Deborah will continue to negotiate speaker fees with presenters and consult with the board for approval as needed. 
• Deborah raised a motion for the Jung Society to make a one time donation of $300 to Absalom Jones Center for Racial Justice and Healing. Zee seconded. All were in favor. Cathy will send a donation and thank you card for their participation in Fanny’s event. Deborah said that Fanny has offered to return for an in-person event post COVID-19.
• Cathy suggested a program meeting to come up with speakers. It looks like our programs for next year  will continue to be on Zoom. 
• It may be a good idea to have Hollis do an event in January 2021 as part of our membership drive. Deborah will check out his Zoom topics and follow up.

Mini treasurer’s report – Don

• Don said we’re doing better than usual financially, especially since we no longer pay rent, which was a big expense. We made $2,000 for Fanny Brewster excluding CEU fees. 117 registered on Zoom, about 85 attended. Some from the church group attended for free. Many non-members are coming to our events.
• Our budget for annual dues looks good. We are $2369 in the black. Even with the refund for Hollis ($-4415), we still made money, though not as much as usual.
• Contributions to the society amounted $5565, with $5,000 from an anonymous donor. Don has been sending thank you notes to donors.
• The monthly fee for Zoom plus cloud storage is about $150. Deb and Peggy asked if it would be possible to itemize Zoom separately from rental expenses.
• The rental cost at the church for January and February was $,767. Cathy wondered if we really want to use the church going forward.
• We talked about sending out postcards or flyers. Don said postcards were very expensive at a cost of $1,343. Deborah felt receiving our mailings helps keep the community more involved and engaged.
• Half of the cost of the website ($4500) has been paid, balance will be paid later.
• Don wondered where he should put Jutta’s donation for her event, totaling $665.
• Vanguard holdings: $51746; checking account $8332.

Membership – Cathy

• Cathy wondered why member engagement has been low, even though participation for events has been good overall.
• Do we want to change membership dues? 
• Cathy mentioned an offer from ARAS (Archive for Research in Archetypal Symbolism) to sell discounted membership to Jung Society members at $25 instead of their regular rate of $100. Advantages and disadvantages were discussed. Bill cautioned against sharing our member info with ARAS because that would expose our members to spam; also, ARAS would have access to our membership list. Cathy will contact ARAS to find out more about this offer. 

Nominating Committee – Cathy

• Deb H will continue on from last year’s nominating committee; Bill and Zee volunteered to join her. All officers are changing. 
• Cathy will announce the nominating committee at our October meeting; the slate of officers will be presented for voting on 11/14/2020.

Volunteers – Zee

• Liam Gowen, one of the society’s active members, is interested in helping with publicity; Z will follow up with him, and he will be introduced at the next board meeting.

CEUs – Van

• Van said that some members may be sharing an account with someone else, e.g. Pete Williams and Virginia, therefore, CEUs need to be sent out to attendees who participated and paid for CEUs, even if they may not show up on the attendee list.

The next board meeting was set for Sunday 11/01/2020 at 2 pm via Zoom. There being no other business, the board meeting ended at 4:31 pm.

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Jung Society of Atlanta Board Meeting (online via Zoom)

 7/19/2020, 2:00-3:47 pm

Present: Cathy Shepherd, President

Deb Herberger, Vice President

Peggy Sorrells, Library/Registration

Bruce Selvage, Membership

Van Waddy, CEU Coordinator

Zee Gilman, Board member, Volunteer Chair

Deborah Huntley, Chair of Programing Committee, Church Liaison, 

Don Huntley, Treasurer, A/V Coordinator, Website, Emails 

Bill Bridges, Books and Media

Nyambura Kihato, Secretary

Absent: Mahshid Irvani, Hospitality 

• Cathy called the meeting to order at 2:16 pm. Nyambura thanked Zee for taking down the minutes in her absence on 5/16/20, and asked if there were any changes to be made to them. Cathy said she made some changes to the past minutes.
• Deborah forwarded a motion to approve minutes of 5/16/20, Cathy seconded, all were in favor. Minutes for 5/16/20 were approved.
• Cathy put forward a motion for Deb Herberger to be our new Vice President, Don seconded, all were in favor. Deb Herberger was approved as our new VP.

Jutta von Buchholtz web event 7/18/20

• Cathy thanked Bruce for his introduction of Jutta at last night’s event. 
• Cathy said Jutta donated her earnings back to the Jung Society, and that she sent Jutta a thank you email. Deb H will send a thank you note to Jutta. Don was asked to reflect this in Quickbooks. Don was not able to figure out how to do this.
• Board members agreed that CJ, who provided technical support for yesterday’s event, was awesome, we’d like him to continue. Don can sign him in as a host. Don said he received only one email from a person who couldn’t get into the event last night. 
• Don said that people who wait for the last minute get into the event get the option to join as a member. Cathy said that’s a great way to get memberships. Don said some people joined on that option last night. Don reiterated that the cut off to register is at midnight the day before the event. Don said hopefully the new website can take care of this, as well as purchasing options, registration, CEUs, etc.
• Don clarified that only those whose Zoom registrations were approved receive the recorded lecture later.
• Bruce and Don discussed whether Zoom recordings can be purchased later by members. Don said he can download the recordings from Zoom and upload to the new website. Bill said it may help to have a separate page for members only with restricted access to recordings. Don said these will hopefully be incorporated to the new website.
• Cathy said CJ could relieve some of Don’s workload, like getting emails of participants set up on the website.

Deborah – Programs

• Lissa Friedman will present on August 15th on Body Energetics and the Enneagram; CEUs have been approved and the event will be up on the website in a couple of days. Deb H will introduce her.
• Deborah spoke to Catherine Meeks and Fanny Brewster about the event on 9/19. Fanny offered to do a 2-hour lecture and a discussion afterwards. She will talk about current racial tensions using the Red Book. The Center for Racial Healing will pay Fanny $1000, so we will not incur a fee. We will do the work and keep any profits. Catherine requested that some of her staff and training people get in free. Deborah said we should put this event up on the website asap.
• Catherine may want to introduce Fanny, but if not, Nyambura offered to do it. Deborah will check with Catherine and confirm. Fanny may be able to return in 2021 for a live event if COVID-19 will be contained by then. 
• Catherine has someone running her online events, though CJ could do so because it will be a big event. Don offered to be a backup if CJ takes it on.
• Nonnie Cullipher is scheduled for October 17 to do Story Time with Robert Johnson. Pete Williams and Virginia Apperson offered to be guest speakers to talk about their chapters in the book. Deborah will ask Virginia if she wants to introduce Nonnie. No CEUs will be offered. Bruce said we could put the book up on the bookstore for participants to purchase. 
• Gary Sparks is scheduled for November 14th.
• Deborah asked whether we want to schedule a speaker for December, adding that this would help keep the community connected. Board voted and agreed to do the December meeting. Possible options were explored, including Jean Shinoda Bolen, Don Kalsched, Ann Ulanov, Jeffrey Raf, Sonu Shamdasani (since Black Books will come out in October, he’d be perfect for December), Lionel Corbett, and hosts for the podcast “This Jungian Life”, Joseph Lee and Deborah Stuart. Deborah will follow up on these suggestions. 
• Bruce will post events up on Facebook, and Instagram.
• Cathy asked Don for names of donors so she can send thank you notes to them. Cathy said that she will find out from John whether donor names would show up on the new website.
• Cathy said she sent a thank you card to Hollis. 

Mini treasurer’s report – Don

• Don shared the expense report on the screen and pointed out that the $3715.01 earned for Hollis was pretty good. Typically, it would be $6,000-$7,000 for a weekend.
• 55 people attended Jutta’s event last night, which brought in $940. Zoom is great because there are lower overhead costs. Don said we are in the black, with $2,714 in profits.
• The cost for advertising and Zoom set up for Rebecca Armstrong, including paying for cloud storage, was about $500.
• Total income and speaker fees are down; we didn’t have to pay much for Hollis. 

CEU’s – Van

• Van said the Hollis event was great; 17 LPCs registered for CEUs, total brought in was $425.
•  Van broke down CEU costs:  $90 for CEUs for LPCs then $10 to put it up on their calendar; $50 for SW, and $100 for MFTs; MFT CEUs are expensive.
• For the Mcfadden event, 7 LPCs and 2 SWs paid for CEUs, at a cost of $225. Deb and Van said it is important to continue to offer CEUs as a service and not necessarily for the money, as more people will continue to use it.
• 7 LPCs and 1 SW registered for Jutta’s CEUs last night.
• We will not offer CEUs for Nonnie’s lecture.
• LPC CEUs have been accepted for Lissa’s event.
• We will decide later about CEUs for the last two (Gary Sparks and December event).

New website 

• Cathy, Don, Deborah, Bill, and Bruce had a meeting with John, who’s putting together the website. They will meet again next week and continue to discuss  things like the membership page costs ($29/month for up to 300 members). More info at the meeting next week. Deb H volunteered to join the website committee and attend the meeting.
• Logo options were discussed. Cathy said she’s ready to move forward with the logo and website. Don wants our logo to be redone. Part of the package for the website includes doing the logo. Hiring a graphic designer was suggested. 
• Are we changing to a .org instead of .com website? Since we’re a non profit, we should have a .org website. Jung Society owns the .org domain.
• The board decided to continue to move forward with the new website, and put additional information as needed.

Books and Media – Bill  

• Bill still has numerous videos, CDs, VHS tapes. We can rent them out but can’t sell them or send them out digitally. 
• Deborah felt it is important to hold on to them because they have some nice old stuff. Cathy said this can be raised at the meeting with John next week. Perhaps they can be made available to members.
• Since we’re not meeting in person, Cathy wondered how we can continue to engage the community, maybe through monthly inspirational quotes posted up on Instagram. Bruce offered to do posts with quotes and images. Don suggested a minimum of twice monthly posts; he will mail Bruce a book of quotes to use. Deborah added we could also use these quotes on our website. Bruce will post something for Lissa later, after there is registration information, CEUs, etc.
• Don said we need to get our Instagram credentials (username and p/w) from Jenn. Zee offered to contact Jenn and get that information.

Cathy suggested calling another board meeting after the Fanny Brewster event. Board members agreed; the next meeting was set for Sunday 9/20/2020 at 2 pm via Zoom. There being no other business, the board meeting ended at 3:47 pm.

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Jung Society of Atlanta Board Meeting (online via Zoom)

 4/19/2020, 2:00-3:17 pm

Present: Cathy Shepherd, President

Peggy Sorrells, Library/Registration

Bruce Selvage, Membership

Van Waddy, CEU Coordinator

Z Gilman, Board member, Volunteer Chair

Deborah Huntley, Chair of Programing Committee, Church Liaison, 

Don Huntley, Treasurer, A/V Coordinator, Website, Emails 

Bill Bridges, Books and Media

Deb Herberger, Bookstore and Phone

Mahshid Irvani, Hospitality 

Nyambura Kihato, Secretary

Absent: Regina Mowrer, Vice President

Rebecca Armstrong web event

• Cathy called the meeting to order at 2:15 pm.
• Board members thanked Don for setting up a successful, professional, and well attended event last night for Rebecca Armstrong. Don said over 300 people signed up for the event, and around 200 participated. He had bought a package for 500 participants for $50, and incurred an extra charge of $40 for storing the recording.
• Board members thanked Bill for doing a great introduction for Rebecca and for highlighting the recommended booklist online. 
• Deb said that it was a lovely community event that drew in a lot of people and Rebecca’s energy and skill as a speaker fit in perfectly for the current time.
• Deb said she liked Cathy’s announcement to request for donations; Cathy said she will do it again for the Hollis event on May 16th. Deborah said we received one donation.
• Board members discussed technical aspects encountered at the web event, such as the speaker’s inability to view other participants, how to raise hands, whether to include Q&A sessions.
• Don said it is important to screen people who are disruptive and know how to disable certain features to keep the meeting going smoothly so as to prevent Zoom bombing; there was one participant in the web event last night whom he prevented from disrupting the meeting. 
• Nyambura said she liked the applause at the end of Rebecca’s event; Don said he unmuted the mics so that Rebecca could get a feel for her audience since she could not see them.

CEUs for Hollis event

• Cathy said we have been approved for 2.5 CEUs for the Hollis event on May 16th. Deborah said the charge will be $25 for CEUs. Bruce said this is very reasonable compared to other CEU offerings in the field. 
• Cathy wondered whether we should have Zoom meeting or webinar settings for the Hollis event. Don, Bruce, and Bill discussed limitations and advantages of both. Bruce said that Zoom meetings are more interactive than the webinars, which have a lecture style. For meetings, the host has much more control over what participants can do. Q&A is available in the webinar but not in the meeting version. Don said he will talk to Jim to see what would work best for him. 
• Cathy wondered how we can confirm participants’ attendance for CEUs. Bruce said it may help to get information from organizations like PESI that provide online CEUs to find out how they do it. Cathy said she will do some research and follow up with Zoom and the GA Licensing Board about providing online CEUs. 
• Van said that it is the responsibility of the workshop organizers to provide proof that whoever receives CEUs has attended the entire event. Don generated a participation list for Rebecca’s event last night and said we may be able to use a similar list for the Hollis event; however, he noted that the attendance times logged in this list were inaccurate. 
• Bill will put up Hollis’s books and recommendations on the online bookstore and will explore how to put out a link on our website for the bookstore; Deborah will ask Hollis whether his latest book is available for purchase.
• Bill will wait until there is a registration link for the Hollis event, then post a Facebook meetup for it. Don said he’s working to get the registration up on our website.

New website 

• Board members thanked Don for his detailed proposal for the society’s new website, which he sent via email to the board on 4/18. 
• Cathy said we are now ready to move forward and asked for suggestions for companies or web developers to approach for quotes. 
• Nyambura said she will get contact information for Applied Imagination so as to start the process.

Cathy suggested setting up another short meeting after the Hollis event to review and discuss CEUs and technical issues. Board members agreed; the next meeting was set for Sunday 5/17/2020 at 2 pm via Zoom. There being no other business, the board meeting ended at 3:17 pm.

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Jung Society of Atlanta Board Meeting (online via Zoom)

 3/29/2020, 2:00-4:00 pm

Present: Cathy Shepherd, President

Regina Mowrer, Vice President

Peggy Sorrells, Library/Registration

Bruce Selvage, Membership

Van Waddy, CEU Coordinator

Z Gilman, Board member, Volunteer Chair

Deborah Huntley, Chair of Programing Committee, Church Liaison, 

Don Huntley, Treasurer, A/V Coordinator, Website, Emails 

Bill Bridges, Books and Media

Deb Herberger, Bookstore and Phone

Nyambura Kihato, Secretary

Absent: Mahshid Irvani, Hospitality 

Board Meeting

• Cathy called the meeting to order at 2:12 pm. She thanked Don for hosting the Zoom meeting today, and for refunding all the money from this month’s Hollis event that was cancelled due to the Coronavirus.
• Board members thanked Cathy for making venue arrangements, changes, and updates necessary for cancelling the Hollis event, and agreed that it was a good idea to cancel this event, given the circumstances.
• Cathy said the disruptions brought about by the Coronavirus will impact the Jung Society and community going forward, so it is important for the board to plan for this and make adjustments as things continue to change. 
• Nyambura said that she received the changes that Don made to the previous minutes under “Budget”. She asked if all board members are getting the minutes via email on Google Docs, and clarified how Google Docs works with different email accounts. Regina and Van said they did not receive the previous minutes. Nyambura took down their emails and said she will double check and resend the previous minutes from 1/12/20 to Regina and Van.
• Cathy asked if there were any more changes to the minutes from 1/12/2020. Board members said there were no further changes. Cathy made a motion to approve the minutes for 1/12/20, Deborah seconded. All members were in favor. Minutes were approved by the board with current changes.

Programs

• Deborah said that Rebecca Armstrong will do a Zoom lecture for our April event; her son will help her set up. Rebecca wants to incorporate the effect the Coronavirus is having on the world in her talk. Deborah said Rebecca got a refund for her airfare. 
• Deborah will contact Joe McFadden to find out whether he can do a Zoom lecture, and what kind of arrangements need to be made.
• Deborah said that pending his medical status, Hollis has agreed to do his talk on May 16th for $600, which means we can charge $25 for members and $35 for non-members. If possible, Hollis could return in October and perhaps do a workshop in person.  
• Deborah will talk to Catherine Meeks and Fanny Brewster so see how to reschedule and set up their event in September.
• Jeffrey Kiehl is comfortable using Zoom and said he can do a lecture but not a workshop, which would not be conducive to an online format. He is flexible and willing to make changes as needed. Deborah will be in touch with him and will update the board. Jeffrey is scheduled to present December 4 and 5.

Online format

• Cathy asked if board members are OK with having Jung Society meetings online for now. Board members said yes, and agreed that it was important to keep moving on with our programs and make changes accordingly. Cathy offered to draft a letter to go out to members about how the society will continue with online events moving forward. She will share the letter with the board and asked board members to contribute their ideas to it.
• Several board members shared their own experiences as participants in online events and trainings, outlining some of advantages and limitations of online meetings, and the technical difficulties that need to be addressed beforehand, such as collaborating with the speaker about rules for engaging during the event, using a moderator, muting all mics, etc.
• Cathy asked board members what they thought about doing our first online lecture with Rebecca Armstrong free of charge this month, as we get used to the new online format. Board members agreed it would be an excellent idea. Deb added it would be a great way to advertise for the upcoming Hollis event. Don said he would post an update about Rebecca’s event on our website with instructions on how to join the online event. Don will talk to Rebecca about how she would like to handle the discussion and Q&A online, and also offered to monitor the controls (such as muting mics). Bill will do an online intro for her. Deborah forwarded a motion to make  our first online Zoom lecture by Rebecca Armstrong free of charge for all participants. Van seconded. All were in favor.
• Don suggested we come up with a policy to refund people who get dropped off the Zoom/online lectures due to technical difficulties. Bill said this could be resolved by giving those people access to a recording later. Bill said we need to post instructions on our website on how Zoom works so people can feel comfortable using it going forward. Don said he would do this.

Website 

• Cathy said that it is crucial to start working on the new website and asked Nyambura if her husband, Earl Daniels, a web developer, is available to talk to the board about it.

• Earl joined the board meeting at 3:10 pm, and shared some ideas for the new website based on the checklist Don provided earlier. Earl said that it would be helpful for the board to come up with a written proposal with more detailed descriptions focusing on the kind of experience they would like visitors to the new website to have. Earl said that this proposal can be presented to various web developers and can be used to shop for the right web developer. Board members thanked Earl and he left the meeting at 3:35 pm.
• Don and Regina said they would be willing to flesh out the descriptive narrative for the website, then meet with a web developer later to present their proposal and get a price estimate. Regina offered to head the website committee, which includes Don, Bruce, and Bill.
• Deborah made a motion to have the website committee put together a written proposal and meet with a web developer, such as Applied Imagination, for guidance and direction. Cathy seconded, all were in favor.

Cathy suggested setting up a shorter hour-long meeting before the next official board meeting. Board members agreed to meet after Rebecca’s event to review how the online format is working, make necessary adjustments, and plan ahead for the Hollis event. Therefore, the next meeting was set for 4/19/2020 at 2pm via Zoom. There being no other business, the board meeting ended at 4pm.

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Jung Society of Atlanta Annual Retreat 

at Cathy Shepherd’s home: 2896 Knob Hill Dr, Smyrna

 1/12/2020, 1:00-5:30 pm

Present: Cathy Shepherd, President

Regina Mowrer, Vice President

Peggy Sorrells, Library/Registration

Bruce Selvage, Membership

Van Waddy, CEU Coordinator

Z Gilman, Board member, Volunteer Chair

Deborah Huntley, Chair of Programing Committee, Church Liaison, 

Don Huntley, Treasurer, A/V Coordinator, Website, Emails 

Bill Bridges, Books and Media

Nyambura Kihato, Secretary

Absent: Mahshid Irvani, Hospitality 

Aja Snyder, Marketing/Publicity

Deb Herberger, Bookstore and Phone

Board Meeting

• Cathy called the meeting to order at 1:11 pm, lit two candles, one in honor of Bob White’s passing. Board members shared fond memories of their years with Bob and the contributions he made to the Jung Society as the manager of our book store. The board discussed how we could honor Bob with a remembrance at our next Jung Society meeting this month. 
• Cathy passed around Angel cards. 
• Cathy welcomed Regina Mowrer, the society’s new Vice President.
• Cathy asked if there were any changes to the previous minutes from 11/3/19. Board members said there were no changes. Z made a motion to approve the minutes for 11/3/19, Deborah seconded. All members were in favor. Minutes were approved by the board without any changes.

Rental Contract: Deborah 

• Deborah said she met with Amy Frost, Coordinator of Activities at Sandy Springs Christian Church, regarding our contract and rental rates. She passed around copies of the proposal dated November 2019. The board of trustees at the church have decided to raise their fees to reflect the high rental costs in the Sandy Springs area. The new rental charges: $808 for one day rentals, $1708 for two day rental, $900 for the sanctuary for 5 hours (includes one hour for set up and tear down).
• The church will no longer provide beverage supplies (stirrers, creamer, etc.) or the ear microphone; we will need to purchase our own.

Treasurer’s report: Don

• Don presented the budget for 2019, indicating a loss of $8,503. 
• Don pointed out an expense of $969.33 on the budget in May 2019 under “Event Speaker Hotel, Meals, etc.”, and explained it was high because of $485 that was incurred as a result of cancelling a reservation for a guest speaker at the Sheraton that was non-refundable. Don apologized for the error. Cathy made a motion to write off this expense, Z seconded. All voted in favor.
• Deborah said the Jung Society only has a debit card, and Cathy said she will look into getting a credit card for the society to protect the society’s money and to be able to contest disputable charges. 
• Don said Vanguard stocks have done well, with an income of $ 1,179.45. JSA checking account balance is $4,812.41.  Vanguard holdings are $48,980.68.
• Deborah made a motion to accept the treasurer’s report, Cathy seconded, all were in favor. The treasurer’s report was accepted by the board.

Budget: Don

• Don presented the 2020 budget, highlighting costs for speaker fees, websites, brochures, etc . 
• Cathy said the society will continue to advertise with the Council of Churches at the cost of $100. Regina and Z asked Cathy to forward the council’s website to them so they can get more information about the council.
• Don signed up for Square, and said we will change from Go Payments to Square. Square payments are categorized and can transfer automatically to Quickbooks, which makes it easier because Don will no longer have to do it manually. Don projects about $5 per month for additional Square costs related to Quickbooks. He also ordered 3 wireless bluetooth readers.
• Don said he added $1000 in the budget for a microphone (under A/V).
• Deborah made a motion to accept the 2020 budget as amended, Van seconded, all members voted in favor.

Attendance: Don

• Don said our Saturday workshops and overall attendance has generally been low, except for Hollis events. 
• Bill said it would help to get blurbs/testimonials on speakers to promote and increase interest and attendance in their events.

Programs: Deborah

• Deborah presented the programs for 2020, and pointed out an addition to the program with Joe McFadden, MD, presenting on Trauma and Dissociation.
• Kathleen will do her experiential group on Saturday 1/25, from 9am – 1pm, titled “Connecting to our Body/Mind”. Deborah said so far 9 people have signed up for this event, max is 12. Deb Herberger and Peggy will take a couple of spots. Cathy and Van expressed interest in attending. Deborah may have to put some people on the waiting list if they exceed 12. Deborah clarified that there is no food or front door manning for this event.
• Nyambura will introduce Kathleen Wiley on the 1/25/2020 Saturday night lecture. 
• Z will introduce Katie and the theater performance in February.
• For the March event, Van will pick Hollis up at the airport, Don and Deborah will take him back to the airport after the event. Cathy will introduce Hollis.
• Cathy will ask Bill if he can introduce Rebecca Armstrong in April.
• Deborah clarified that the Episcopal Diocese will pay half of the expenses for Fanny Brewster. This event will likely bring in more people than we usually get because of Fanny Brewster’s respected status in the Jungian community; also, she has a large following as a woman of color who presents on topics that focus on current social issues.

Media/Publicity/Books – Bill

• Bill said we should boost new events and speakers on social media to bring in more people.
• Bill will order more Hollis books, we’re getting low on stock. Bill will also order some general books like Portable Jung.
• Deborah will check with Jeffrey Kiehl about possible books for his event, and with Katie about recommended books on gun violence.
• Bill will bring some boxes of tapes at the next meeting.
• Bill is out of town for the 1/25 Wiley event, so Z will talk to Deb Herberger to see if she can cover books for that event.

Breakout sessions: 3:22pm – 4:10 pm

Bruce and Bill excused themselves and left the meeting shortly after returning from the break out sessions.

Breakout groups:

Website – Don, Bruce, Bill, Nyambura 

Food/equipment/storage – Z, Regina  

Programs/contract – Deborah, Van, Peggy, Cathy

Website: Don, Bruce, Bill, Nyambura

• Don said he is not ready with the website and it will not make the February deadline. He will stick to bare essentials on the website for now. Regina offered to help Don and Nyambura said her husband, Earl, who is a web developer, is willing to share ideas and consultation.
• Bill suggested that information like current events be prominent in the center of the homepage and not off to the side; also the website should be responsive to tablets and iPhones.
• Don said live streaming events would be an additional source of income, as would connecting with Jungian analysts/speakers about linking our website to their websites and content. There are good video cameras on the market for live streaming, at about $800. However, Bill said Internet glitches and unreliability could be a barrier; therefore, a speed test should be done for the church’s Wifi; also, exploring portable options for the Internet like Hotspots. 
• Bruce suggested we could charge half price for live streaming our events; this would help us reach a wider audience and therefore draw in more income. We could also live stream informal events like meetups. Bruce mentioned possible equipment options like the latest iPhone, which has excellent cameras, also the iPad App, Switcher.
• Bill added that for live streaming, we need a moderator to screen/field the questions. He also raised legal and privacy concerns about live streaming and asked if we need consent from audience members. Don said we could address privacy concerns for the speaker in the speaker’s contract. 
• Bill said Zoom could be an option for live streaming, where we could do a membership login for those who want to attend.

Food storage and equipment: Z, Regina

• We could purchase lockable tubs for food storage and purchase less food to cut costs. Mahshid could try shopping at Aldi. We need to buy our own beverage equipment. 
• Deborah will ask Amy at the church whether beverage equipment can be removed from the contract, or can be included on occasion. Cathy will inform the board once she has Amy’s response, and will then call to amend the vote to reflect changes in the contract. Cathy will also call our insurance to make sure liability is covered. 
• Cathy made a motion to approve the contract from the church, Z seconded, all were in favor. 

Programs: Deborah, Van, Peggy

• Van said it is a good idea to do write ups using language that makes it easier for people who are not familiar with Jungian terms.
• Would it cut costs to not have our regular meetings this August and December at the church, and instead have smaller discussions at The Link? Deborah said she will ask Amy if she can take our August program off the church calendar and change the contract to reflect this. The board decided to revisit what to do for our December event at the next board meeting. 
• Cathy made a motion to have a “Jungian discussion event” at The Link in August instead of our regular program, Van seconded. All were in favor. 

Mailing/Printing Postcards: Don

Don said that postcards will be mailed every three months. Regina said she loves the postcards and this was one of the things that drew her to this Jung Society.

Volunteers: Z

Z will ask for volunteers at the next meeting.

CEUs: Van

• Jefferey Kiehl will do the write-up for his workshop objectives for CEU approval.
• Van already has the write-up for Hollis lecture, she will apply for CEUs. 

Front desk: Regina

• Regina will be at the front desk at the January event; Z and Van will provide support. Z will check with Aja to see whether she will attend/help. 
• Regina, Van, and Z mentioned glitches with payments at the front desk. Could it be the church’s WiFi connection? Don said it is possible that problems with Go Payment may be the cause of some of the glitches, it may not actually be the WiFi. 

Membership: Bruce 

Z put new members in Zoho, Bruce will check.

Library: Peggy 

The small Red Book may still be missing. Peggy will check.

Other Business – Cathy

• Cathy said an anonymous donor offered to match donations up to $5000. Deborah and Z suggested we announce this at the meeting and also mention it on the donations link on our website. 
• Cathy suggested we distribute a short program evaluation form for every event and place a box at the desk for responses and suggestions about our programs. 
• Cathy said some members are complaining about late starts to our programs. Therefore, meetings should start promptly at 7:30 pm with announcements. By 7:45 pm, the program should begin. Z suggested closing the doors when the speaker starts talking to discourage late arrivals. Don will add a note to the email blasts he sends out that we plan to start our programs on time.
• Bill has been posting our meetings on Facebook. Jenn is no longer doing quotes on Facebook. Cathy will ask Bill about posting on Instagram as well.

• Cathy suggested including a remembrance for Bob in our next program: she will do a brief remembrance and Nyambura will read a poem and light a candle.

Board members read out their Angel Cards. There being no other business, the board meeting ended at 5:30 pm. The next meeting was scheduled for 3/29/2020 from 2-5 pm at The Link.  

Addendum 3/25/2020:

Cathy sent out emails and texts to board members regarding changes to the upcoming board meeting scheduled for 3/29: due to precautions to prevent the spread of the Coronavirus, the board agreed to meet online via Zoom instead of at The Link. Don emailed board members with an invitation to join the meeting scheduled for 3/29 at 2pm via Zoom.

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Jung Society of Atlanta Business Meeting 9/20/19

The business meeting was called on 9/20/19 at Sandy Springs Christian Church. The nominating committee was presented, put before a vote, and accepted by the membership present at the meeting. The nominating committee comprises Peggy Sorrells, Bruce Selvage, and Deb Herberger as the chair. The slate of officers will be presented and voted on in the November meeting.

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